Mortgage Accounting Analyst at THE DART BANK

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Full Time

Start Date

Immediate

Expiry Date

26 Mar, 26

Salary

0.0

Posted On

26 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting Skills, Incentive Compensation Software, Mortgage Industry Knowledge, Commission Payroll Reporting, Marketing Dollar Tracking, Vendor Invoice Auditing, Cost Tracking, General Accounting Support, Project Management, Communication Skills, Problem Solving, Time Management, Data Validation, Regulatory Compliance, Documentation Skills, Collaboration

Industry

Financial Services

Description

Job Details Level: Experienced Position Type: Full Time Job Shift: Day Job Category: Banking Mortgage Accounting Analyst Job Summary: This role is responsible for supporting our Incentive Compensation software, managing commission payroll reporting, tracking key marketing and vendor expenses, and providing accurate financial insights to leadership. The ideal candidate has strong accounting skills, experience with incentive compensation software, and a solid understanding of the mortgage industry. Key Responsibilities: Commission Payroll Reporting: Prepare, validate, and process all commission-related payroll reporting within the Incentive Compensation system. This includes gathering required sales data, reconciling discrepancies, applying commission rules and individual commission split logic, and ensuring all calculations meet policy and compliance standards. Collaborate with Mortgage Bankers, Leadership, and HR to confirm data accuracy prior to submission, and deliver final payroll files within established deadlines. Monitor system outputs, troubleshoot errors, and maintain thorough documentation to support audits and ongoing process improvements. Marketing Dollar Incentive Tracking: Monitor, record, and reconcile marketing dollar allocations and expenditures for Mortgage Bankers to ensure accurate usage against approved budgets. Maintain up-to-date tracking logs, validate expenses, and identify discrepancies or overspend risks. Provide clear and timely communication to Mortgage Bankers and Leadership regarding available balances, spending guidelines, and program requirements. Partner with Marketing, Leadership, and Sales teams to ensure alignment with incentive policies and support informed decision-making through regular reporting and insights. Vendor Invoice Auditing: Conduct detailed reviews of vendor invoices to ensure accuracy, adherence to contractual terms, and compliance with internal policies and budget guidelines. Validate billed services against approved work orders or agreements, identify discrepancies or potential misuse, and proactively investigate issues. Collaborate with vendors and internal partners to resolve billing questions, correct errors, and facilitate timely payment processing. Maintain organized documentation and support audit readiness by ensuring all invoice-related records are complete, accurate, and compliant with organizational standards. Cost Tracking & Reporting: Track and report costs on a per-file, per-team, and per-Mortgage Banker basis, providing clear and actionable reporting to Leadership. General Accounting Support: Assist with additional accounting tasks, reconciliations, and projects as requested by management. Fee Request Management: Track, follow up on, and ensure proper processing of borrower fee requests. Expense Management System Development: Create and maintain a system to track and manage all relevant expenses. Review costs regularly to identify increases or anomalies, update expense data as new vendors are added, and provide clear, concise reporting to Leadership. Regulatory Compliance: Adhere to all Federal and State laws and regulations, including the Bank Secrecy Act. Additional Duties: Perform additional projects and duties as assigned. Experience: 5+ Year of Mortgage Industry experience. Experience with Incentive Compensation software (e.g., Incentive Comp, CompenSafe, or similar platforms). Familiarity with commission structures and mortgage compensation processes. Skills: Strong verbal and written communication skills, with experience in interacting with Board members and Senior Leadership; ability to communicate effectively and project a professional image when giving and taking information in writing, in person and over the phone. Strong project-management skills with a proven ability to coordinate across departments. Ability to take initiative and prioritize tasks; excellent time-management, problem-prevention, and problem-solving skills. Ability to thrive in a fast-paced environment. Supervises: None Supervised By: VP, Mortgage Banking Operations Manager Qualifications Dart Bank is a community bank, serving our community since 1925. We specialize in providing financial services, but we are passionate about serving the community and building real relationships with people. Dart Bank provides innovative financial services for both personal and business banking, consumer and mortgage loans, commercial loans and lines of credit, merchant credit card processing, investment services and more. Our array of products and services and our longstanding history within our communities shows we care about what matters most for our customers and we are there for them for the most important times in their lives. Dart Bank. For What Matters Most. We offer: Medical Benefits Dental Vision 401(K) Employee Stock Ownership Plan Paid vacation & sick time Flexible scheduling Employee Assistance Program Dart Bank University At Dart Bank you can expect to be surrounded by a team that will support you and invest in your growth in a quick-paced work environment where we deliver exceptional customer service. We are a local business that cares about our employees and our community. Dart Bank is committed to providing equal opportunity in employment, maintaining a diverse workforce, and prohibiting all forms of unlawful discrimination and harassment. All employment decisions, policies, and practices, in terms of the recruitment process and other conditions and privileges of employment, will comply with applicable federal, state, and local anti-discrimination laws. The Company seeks, employs, promotes, and compensates qualified individuals based on ability, as demonstrated by performance and other legitimate non-discriminatory factors, without regard to race, color, religion, national origin, citizenship, ancestry, sex (including sexual orientation, gender expression, and gender identity), age, physical or mental disability, pregnancy, genetic information, military status, veteran status, or any other protected status under federal, state (in Michigan: marital status, familial status, height, weight, and misdemeanor arrest record), or local law (individually and collectively, “Protected Class”). This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so that you can begin to resolve the issue before this employer can take any action against you, including terminating your employment. This employers can only use E-Verify once you have accepted a job offer and completed Form I-9.

Responsibilities

The Mortgage Accounting Analyst is responsible for managing commission payroll reporting, tracking marketing expenses, and providing financial insights. This includes preparing payroll reports, monitoring marketing expenditures, and auditing vendor invoices.