JOB OVERVIEW

We are seeking a highly organized and detail-oriented Administrative Assistant. Our ideal candidate will possess strong clerical and customer service skills, with the ability to manage multiple tasks efficiently in a fast-paced environment. This role involves supporting daily operations through effective communication, data entry, and administrative tasks, ensuring that our office runs smoothly.

EXPERIENCE

• Previous administrative experience is required; experience in a Mortgage brokerages or Financial office is required.
• High Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace is essential.
• High Proficiency with QuickBooks or similar accounting software is a plus.
• Strong typing skills with attention to detail for accurate data entry.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Demonstrated ability to maintain professionalism in phone etiquette and customer interactions.
• Experience with filing systems and record management is beneficial. If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity as an Administrative Assistant.
  Job Type: Full-time
  Pay: $26.00-$30.00 per hour
  Expected hours: 37.5 per week

Benefits:

• Casual dress

Application question(s):

• Do you have extensive knowledge in QuickBooks, Sage or any other accounting software?

Licence/Certification:

• Mortgage agent License (preferred)

Work Location: In perso

• Provide exceptional customer support and service at the front desk, managing inquiries and directing calls using a multi-line phone system.
• Perform data entry tasks accurately and efficiently, maintaining up-to-date records and files.
• Assist with bookkeeping duties, including invoicing and managing accounts using QuickBooks.
• Utilize Microsoft Office Suite and Google Workspace for document creation, spreadsheets, and presentations.
• Maintain our organization filing systems for both physical and digital documents.
• Proofread documents for accuracy and clarity before distribution.
• Support the team with clerical tasks such as scheduling appointments, managing calendars, and coordinating meetings.
• Handle incoming correspondence and ensure timely responses to emails and phone calls.
• Collaborate with team members to improve office processes and enhance productivity.