Canada ICI - St. Albert is currently looking for a fulltime Mortgage Documentation Administrator.
If you have experience in administrative roles, legal assistants, leasing assistants, insurance administrators, or even university graduates - we are encouraging you to apply!
Located in St. Albert, this position will report to the Manager, Mortgage Funding and Documentation. The Mortgage Documentation Administrator will be the first point of contact and prepare all loan documents for an extensive portfolio of commercial, multi-family residential, industrial and CMHC insured real estate properties across Canada. You will gain and utilize knowledge of the commercial mortgage industry, coordinating, drafting and finalizing all loan documents including terms sheets, commitment letters, renewal letters and mortgage assumption agreement, for loans that have originated through our origination network. To be successful in this demanding role, you must be extremely organized with a high level of attention to detail, possess problem-solving skills, and multi-task under strict time constraints.

EDUCATION AND SKILLS

• Proficiency with Microsoft Office Suite including, O356, Outlook, Word and Excel.
• Have proven organizational skills and demonstrate the ability to prioritize and multi-task.
• Excellent attention to detail.
• Have strong communication skills, verbal & written, with experience in providing excellent customer service.
• Proven ability to maintain a low error rate under high work volume and short deadlines.
• Ability to develop and maintain a positive working relationship with various departments, brokers, customers, solicitors, and third-party professionals.
• Ability to work independently and with a team in an open-plan office.
• Research and analytical skills.
• Ability to work in a fast-paced environment.
• Commercial loan administration experience is considered an asset.

• Oversight, coordination and preparation of loan documents, including term sheets, commitments (conventional and CMHC), amending letters, renewals, etc.
• Ensure timely and accurate preparation of loan documents for Manager, Mortgage Funding and Documentation.
• Review of Loan Summaries from origination for incorporation into loan documents.
• Conduct research on loan packages to acquire additional information for the loan documents.
• Develop and maintain loan document templates for all client loan servicing arrangements.
• Maintain loan information in the system of records (CMS).
• Liaise with origination, lawyers and AMG team.
• Perform other duties as required.