Mosaic Bilingual Office Assistant at The STEM Alliance

Mamaroneck, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

20 May, 26

Salary

1967.0

Posted On

19 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bilingual, Office Administration, Record Keeping, Data Entry, Communication, Customer Service, Inventory Management, Scheduling, Reporting, Flexibility, Teamwork

Industry

Education Administration Programs

Description

Description Are you looking for a fun summer job where you can make a difference? MOSAIC Innovation Camp is a brand new summer offering for Middle School students in the Mamaroneck school district focusing on fun career skills development while building a diverse community where anyone can be anything they want to be. What you'll be doing You’re joining a summer camp team where roles and tasks are collaborative and shared. As the Bilingual Office Assistant you’ll be the first line of contact for parents, campers and staff. Keeping track of absence and latenesses, fielding phone calls, managing t-shirt inventories and distributing group schedules. RESPONSIBILITIES & DUTIES: Reporting to the Camp Director and Lead Administrators, the duties for this role include, but are not limited to: Assist the main MOSAIC office as needed to keep daily administrative tasks of MOSAIC functioning smoothly ranging from filing, printing needed documents, maintaining attendance and scheduling binders and more Maintain all student data record updates provided by families such as changes in dismissal procedures and updated contact information Run daily absence/lateness reports in the camp management software ensuring all head counselors have taken accurate attendance and keeping track of trends of campers with excessive absences Call all families of absent students to record the reason for the absence Receive all late campers who arrive after morning rally, noting their attendance, reason for lateness, and ensuring they get to their group Ensure that all visitors sign-in and out when visiting the program Ensure that all campers are signed out properly if leaving camp early Ensure all camper dismissal changes are properly recorded in the camp management system in a timely manner prior to dismissal so counselors have an accurate list of how their campers are getting home Be physically present in office at all times to answer the phone and assist in-person with the needs of families and fellow MOSAIC staffers at all times Keep track of inventories of staff and camper apparel and swag, completing sales to parents and staff as necessary Requirements We are looking for team players who are friendly, flexible, and want to give back. 15%+ of staff have been working for us for 5+ years. We build commitment and community. Requirements Must be at least 18 years old prior to the start of the program Previous employment experience Availability to work the entire camp season and attend all required orientations and trainings Must be bilingual in both English and Spanish Besides that you might: Have a desire to make a difference in the lives of kids Want to know what Color Wars is and are already strategizing to win the annual trophy All employees must: Possess a valid social security card and NYS state identification Take a background check with fingerprint approval if you are not a Mamaroneck School District employee (we will provide instructions as part of the onboarding process) Provide two references only one can be a personal (non-family) reference REQUIRED PROGRAM DATES & TIMES: Camp-season: June 29, 2026 to July 24, 2026 (No camp Friday, July 3rd) 8:30 A.M. to 3:00 P.M. Orientation week days (June 29th - Jul 2nd) 8:00 A.M. to 3:30 P.M. Regular camp days *all program start and end times/dates subject to change until program design is complete by June 1st What we offer Highly collaborative, diverse work culture where all are equally valued Opportunity to serve diverse children in Mamaroneck, just .5 miles from Metro North Experience developing professional skills with recommendation letters for school/work MOSAIC Office Assistants are eligible for performance based bonuses Previous Co-Op/MOSAIC employees may be eligible to receive a re-signing bonus if they complete the re-signing interest form before April 1st. Contact info@coopsummer.org if you are a previous employee. Reimbursement of fingerprint expenses paid in the last salary check based upon full contract fulfillment. Are you excited? So are we! Apply today! Please note: Research shows that while men apply to jobs if they meet about 60% of the criteria, women and underrepresented groups tend to apply only if they check all the boxes. If you think you have what it takes, apply even if you don't meet all of our requirements We value the diversity of our colleagues including working with those with special needs. We are an equal opportunity employer and want to work to support you. SALARY Total Summer Salary - $1,967

Responsibilities

The Bilingual Office Assistant will serve as the primary contact for parents, campers, and staff, managing daily administrative tasks such as filing, printing, maintaining attendance records, and updating student data. Key duties include running absence/lateness reports, contacting families regarding absences, managing late arrivals, and overseeing visitor sign-in/out procedures.