JOB SUMMARY

The job of the Employee Attendance Administrative Assistant provides a variety of office support and/or secretarial duties for the high school. This position will be responsible for supporting the office as well as employee attendance and building substitute needs

EDUCATION/TRAINING

• AA Degree or equivalent education and/or work experience

KNOWLEDGE, SKILLS, AND ABILITIES

• Considerable knowledge of and ability to use Mac’s, PC’s and related software
• Demonstrated ability to independently respond to problematic situations and to remain calm under stress
• Ability to maintain accurate records and enter and maintain data in automated systems
• Ability to perform fiscal analysis and make projections
• Ability to identify problems and to propose feasible solutions
• Ability to develop and conduct training for staff
• Ability to multi-task and work independently
• Strong organizational skills and the ability to work well under pressure and to meet deadlines
• Strong interpersonal skills and the ability to work professionally with persons at all levels
• Excellent writing skills and the demonstrated ability to develop written reports and action plans
• Possess excellent spelling, grammar, punctuation and composition skills
• Demonstrated record-keeping/filing skills and ability to work with figures
• Demonstrated skills in written and oral communication and organizational ability

• Provide a courteous, efficient, positive, and welcoming atmosphere to students, staff, parents, administration and community including answering phones in a consistently positive and friendly tone, and performing a variety of other office functions
• Perform a wide variety of assignments which are sometimes confidential in nature; operate personal computer to enter data, draft, edit, revise, and print letters, tables, and reports as well as other materials
• Maintain, manage and reconcile the substitute program along with the sub keys and folders and assisting with sub payroll
• Provide front office support as needed supporting administrators and other team members
• Process purchase and work orders, distribute faxes, district and US mail, UPS and FedEx.
• Order and maintain teacher supply closet, process new staff paperwork and run background checks
• Provide tech support for the copy pods and be the communicator with the custodians
• Assist with testing coordination, graduation, collecting student emergency forms, and labeling classrooms
• Assist with safety meeting coordination and maintain and distribute safety meeting minutes
• Relate positively with students, staff, and the community at large
• Respond to multiple questions and requests from students, staff and parents in a positive, professional and timely manner
• Oversee the activities of office TAs, as needed
• Maintain a highly organized and efficient file system
• Maintain strict level of confidentiality
• Perform duties and responsibilities as needed in the health room
• Perform other duties as assigned