MSIM- Expansion Capital - Executive Assistant at Morgan Stanley

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Mar, 26

Salary

100000.0

Posted On

11 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Communication Management, Microsoft Outlook, Expense Reports, Microsoft Teams, SharePoint, Board Meeting Planning, Documentation Management, Invoice Processing, Project Assistance, Problem Solving, Initiative, Judgment, Time Management, Writing Skills, Collaboration

Industry

Financial Services

Description

Calendar and Communication Management: Serve as the first point of contact for inbound and outbound communications, exercising discretion with sensitive information. Maintain executives' calendars, schedule meetings and conference calls, and manage meeting conflicts using Microsoft Outlook. Understand key clients and colleagues, take accurate messages, and stay informed of executives' whereabouts. Prepare, submit, and monitor expense reports, ensuring accuracy and timely submission. Manage shared sites such as Microsoft Teams and SharePoint, and support onboarding/offboarding processes. Working with portfolio company management and executive assistants to plan Board meetings, other committee meetings, and onsite meetings; ensuring optimal scheduling based on calendars of MDs involved with portfolio companies Assisting with all portfolio needs, documentation wise, distributing weekly team meeting, portfolio review materials and other pitch decks or materials related to companies Process invoices and create funding requests using internal platforms. Assist with ad hoc projects and provide backup coverage for other administrative assistants as needed. Minimum of 4 years' experience in an Executive or Administrative Assistant role, preferably within the financial services industry. Bachelors degree preferred, or equivalent corporate experience. Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Outlook. Strong communication, writing, judgment, and problem-solving skills. Ability to work independently, take initiative, use judgement, and manage multiple tasks concurrently in a fast-paced environment. Must work well with short deadlines and high priority deliverables High integrity and trainable is critical Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren't just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There's also ample opportunity to move about the business for those who show passion and grit in their work. To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser. Expected base pay rates for the role will be $80,000 - $100,000 per year at the commencement of employment. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Responsibilities

The Executive Assistant will manage calendars, communications, and expense reports for executives, while also coordinating meetings and supporting onboarding processes. Additional responsibilities include assisting with portfolio needs and providing backup coverage for other administrative assistants.