Are you interested in developing your administrative knowledge and skills within an expanding, innovative pathology/science-based laboratories which looks at the causes of cancer and effects of disease in pathological specimen.
The Histopathology department is looking for an enthusiastic, self-motivated Band 4 MDM Coordinator to join the Synnovis Histopathology administrative team at several leading national NHS Foundation Trust. Guy’s and St Thomas’ Hospital and King’s College Hospital based in Central London, with iconic views of the London Eye and Houses of Parliament.
The ideal candidate will be a quick learner, good team player and keen to develop their administrative and people skills through interaction with patients and fellow colleagues (both clinical and non-clinical) in support of our diagnostic service.
This office-based role is a patient focused role will give you the job satisfaction that comes from knowing we are putting patients first. You will be assisting a group of scientists/clinician who are experts in histology and pathology which provides an important service for the NHS.
This role is responsible for providing an effective multi-disciplinary meeting (MDM) co-ordination service within the Department of Histopathology as part of the Laboratory team in Synnovis. Reporting to the Tissue Sciences Management Team, you will hold a variety of responsibilities to ensure the successful delivery of pathology services, in line with our corporate objectives.

The post-holder is responsible for providing an effective multi-disciplinary meeting (MDM) co-ordination service within the Department of Histopathology. This post is designed to act as the key support for MDM’s in the department, working together with the Histopathology office staff and laboratory staff. The post-holder will act as the main liaison point for clinical teams sending lists of patients to be discussed at MDM’s and also for the Histopathology medical staff. The post-holder will be responsible for receiving patient lists from various sources, assigning the relevant laboratory case number information and retrieving the cases to give to Consultant Pathologists in a timely manner, for them to subsequently present at the MDM. The post-holder is responsible for ensuring that the Consultant Pathologists have all the relevant case details prior to the meetings and are kept informed of any issues arising with sufficient notice. The post-holder will liaise with clinical teams and the departmental medical, office and laboratory staff to maintain and continually improve the MDM service provided by the department.

• Taking receipt of MDM patient lists from various clinical and administrative teams.
• To organise and implement effective cover to ensure the workload for the specialty sections is processed in a timely and efficient manner.
• Using the Laboratory Information Management system (LIMS) to assign relevant case number information.
• Locating and retrieving the relevant cases in a timely fashion from the departmental filing rooms and off-site storage facilities.
• Working with the laboratory staff to locate specimens required for the MDM.
• Providing the relevant cases to the Consultant Pathologist presenting the histology cases for the MDM.
• Liaise directly with clinical teams to send prompt delivery of patient lists and handling of any enquiries.

Synnovis is one of the biggest private pathology providers working alongside the most prominent and successful NHS Foundation Trusts in London and Kent (Guy’s and St Thomas’ Hospital, King’s College Hospital, Princess Royal University Hospital, Royal Brompton and Harefield Hospital).
Guy’s and St Thomas’ Hospital Foundation Trust is a major emergency and specialist teaching Trust which has all the specialties associated with a fascinating and career defining case load including: Women’s Services, Foetal Medicine, Haematology, Oncology, Transplantation, and is also home to the Evelina Children’s Hospital and the newly opened Cancer Centre on the Guy’s site.
At Synnovis, we are currently shaping the future of pathology services by creating a world-leading Hub and Spoke pathology network with our NHS partners. A large part of this modernisation will involve moving 70% of our services to a purpose built, state of the art Hub laboratory in the heart of London. For now, the job you are applying for will be based at one of our hospital sites however, from 1 April 2024 our people and services will start to move to our Hub laboratory in Blackfriars, Southwark, SE1, with some work remaining in refurbished essential services laboratories across our hospital network, focusing on the rapid turnover of urgent tests. Please do ask your recruiting manager if you wish to find out more.
Key Responsibilities

Organisational and Administrative

• Taking receipt of MDM patient lists from various clinical and administrative teams or any other appropriate sources.
• Using the Laboratory Information Management system (LIMS) to assign relevant number information or review case numbers for MDM preparation
• Responsible for ensuring that all materials relating to relevant cases are located and retrieved from the laboratory archive storage and provided to the consultant pathologists in preparation for the MDM
• As and when required, access and print previous histology reports and make these available in a timely manner to the consultant pathologists.
• Liaise directly with Trust clinical teams in the management of MDM patient lists, including dealing with, and responding to all queries related to the MDM patient lists.
• To maintain and update as required standard operating procedures covering all aspects of activities of the MDM specialties. • To liaise with the Multidisciplinary Team (MDT) Meeting Cancer Pathway Coordinators and Consultants in identifying cases required for the weekly MDT meetings.

Laboratory Informatics

• To comply with local and national policies for the safe, secure and confidential processing, storage of patient and any other laboratory information.

Communication

• To act as the main liaison between the department and the clinical teams sending patient lists for inclusion in MDM’s.

Health and Safety

• To ensure departmental health and safety procedures are upheld

Quality

• To establish and maintain high standards of work in the office.
• To maintain and update as and when required, the standard operating procedures covering all aspects of activities of the MDM specialties.
• To read and acknowledge all Standard Operating Procedures and documents relating to the MDM Co-ordinator activities.

Training and Development

• To participate in the joint annual review process. • To attend training course as required.
• To Participate in the training of new staff.

Synnovis is a pathology partnership between SYNLAB UK and Ireland, and the NHS, including sites, Guy’s & St Thomas’ NHS Foundation Trust and King’s College Hospital NHS Foundation Trust, to deliver and transform pathology services across South East London.
The partnership provides services to 1.7 million people living in South East London, as well as to hundreds of thousands of patients from outside the region who use local healthcare services.
The partnership provides diagnostics, testing and digital pathology for hospital trusts, GP services and other healthcare providers.
Guy’s and St Thomas’ Hospital Foundation Trust is a major emergency and specialist teaching Trust which has all the specialties associated with a fascinating and career defining case load including: Women’s Services, Fetal Medicine, Haematology, Oncology, Transplantation, and is also home to the Evelina Children’s Hospital and the Cancer Centre on the Guy’s site.
You will be close to the vibrant Borough Market and the South Bank, which are exceptional London locations; perfect places to work and relax next to such iconic venues as Big Ben, The London Eye and The Shard

• Taking receipt of MDM patient lists from various clinical and administrative teams.
• To organise and implement effective cover to ensure the workload for the specialty sections is processed in a timely and efficient manner.
• Using the Laboratory Information Management system (LIMS) to assign relevant case number information.
• Locating and retrieving the relevant cases in a timely fashion from the departmental filing rooms and off-site storage facilities.
• Working with the laboratory staff to locate specimens required for the MDM.
• Providing the relevant cases to the Consultant Pathologist presenting the histology cases for the MDM.
• Liaise directly with clinical teams to send prompt delivery of patient lists and handling of any enquiries