KEY PERFORMANCE INDICATORS (KPI’S):

• Adherence to planned maintenance schedules and SLAs.
• Compliance with statutory regulations and safety requirements.
• Customer satisfaction with facilities services.

Required Qualifications & Skills:

• Relevant trade qualification or technical certifications (eg HVAC, electrical, plumbing) advantageous.
• Minimum 3-5 years experience in facilities supervision/coordination, building maintenance or a related supervisory role.
• Strong organisational and problem-solving skills.
• Excellent knowledge of building systems and maintenance practices.
• Proficient in MS Office and Computerised Maintenance Management Systems (CMMS).
• Strong interpersonal and communication skills.
• Build strong relations within client team and internal departments within Bidvest Noonan

Location: Dublin
Hours of Work: 40 Hours per week, Monday to Friday

Role Overview:

• The Facilities Co-Ordinator is responsible for overseeing the day-to-day facilities operations, maintenance and safety of all building services and equipment.
• This role ensures that the facilities are maintained to the highest operational standards, in compliance with statutory regulations, copany policies, and health & safety requirements.
• The Facilities Co-Ordinator will lead, coordinate and motivate a team of maintenance and cleaning personnel, while managing contractors and service providers to deliver efficient, cost effective, and high quality services.

Key Responsibilities:

• Facilities Operations & Maintenance
• Supervise the daily operations of building systems, including HVAC, electrical, plumbing, fire safety, lifts and security systems.
• Schedule and oversee preventive and reactive maintenance activities.
• Ensure all facilities related equipment is operating efficiently and safely.
• Coordinate with internal departments to address facility related issues promptly.
• Team Supervision & Contractor Management
• Oversee the mobile facilities service team, when carrying out PPM’s and monitoring outputs.
• Be a point of contact for all service delivery, assign and prioritise tasks for maintenance and cleaning staff, based on customer feedback.
• Liaise with external contractors and suppliers, ensuring work is competed to specification, on time and within budget.
• Monitor contractor performance and adherence to service level agreements (SLA’s).
• Health, Safety & Compliance
• Ensure compliance with statutory building regulations, workplace safety standards and environmental policies.
• Maintain and update facilities related documentation, permits and inspection records.

• Conduct regular health & safety inspections, risk assessments, and fire drills.Ensure all incidents, faults and hazards are reported, documented and resolved promptly.

• • Budget & Resource Management
• Assist in development and monitoring the facilities budget.
• Control costs through effective scheduling, procurement, and vendor negotiations.
• Monitor inventory and arrange procurement of necessary tools, materials and consumables.
• Continuous Improvement
• Identify opportunities to improve facilities operations, energy efficiency and sustainability.
• Recommend process improvements and cost-saving measures.
• Stay updated on industry best practices, technology and compliance changes.

Required Qualifications & Skills:

• Relevant trade qualification or technical certifications (eg HVAC, electrical, plumbing) advantageous.
• Minimum 3-5 years experience in facilities supervision/coordination, building maintenance or a related supervisory role.
• Strong organisational and problem-solving skills.
• Excellent knowledge of building systems and maintenance practices.
• Proficient in MS Office and Computerised Maintenance Management Systems (CMMS).
• Strong interpersonal and communication skills.
• Build strong relations within client team and internal departments within Bidvest Noonan.