Municipal Court Clerk at City of Morgantown

Morgantown, West Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

45672.64

Posted On

12 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Secretarial Duties, Clerical Duties, Receptionist Duties, File Maintenance, Payment Processing, Court Docket Preparation, Juror Summons, Case Arraignment, Financial Tracking, Budget Review, Purchase Order Processing, Data Compliance, Expungement Processing, Staff Supervision, Microsoft Office, Attention To Detail

Industry

Government Administration

Description

Description Position: Municipal Court Clerk Department: Municipal Court Employment Status: Permanent Full Time Non-Exempt Schedule: Monday – Friday 8:00AM to 4:00PM Compensation: Salary range starting at Grade:7 Step:1 $45,672.64 POSITION SUMMARY Works under the supervision of the Financial Reporting Manager and the Municipal Court Judges and is reviewed for compliance with established procedures while working, and through review after tasks completion (also subject to defendant complaints). Performs routine secretarial, clerical and receptionist duties for Municipal Court; maintains and updates electronic and hard copy files for Court records; receive and arranges for court assessed fines and payments. Arraigns defendants when the judge is unavailable. Supervises front office staff. ESSENTIAL DUTIES - KNOWLEDGE – SKILLS - ABILITIES Assist the public at counter and by phone to provide information about procedures and requirements of the disposition of cases filled in Municipal Court. Prepares court dockets for all trials, including juror summons, notices and correspondence, Circuit Court Appeals. Attend court sessions on the scheduled court dates to aid the Judge, prosecutor, attending attorney and defendants. Answering questions about fines, court paperwork, retrieving court documents for pleas and trials. Assist the citing officers with questions and concerns regarding cases that may have been rescheduled or defendants that have appeared for their case. Assess fines and cost when a defendant has pleaded to charges or has been found guilty. Enter court dates into the system on cases that have been rescheduled or have a status hearing. Deliver court disposition and all necessary paperwork to Deputy Court Clerk to make copies for the defendant, attorneys and witnesses. Maintain confidentiality with regards to all court documents/records. Process administrative dismissals for customers based on standing orders issued by the Presiding Judge. Create cases in FULLCourt Software system with citations and cases that the court receives from the citing officer and scan citation or case file into the document management. Update case files as contact is made with customers, judges, prosecutors, defense attorneys, witnesses, and others. Order supplies and forms for court use. Review and monitor budget. Request any adjustments for overages when needed. Prepares, approves and submits all purchase order requests for accounts payable and P-card transactions. Complies data/information and tracks/monitors for performance measures and/or reports for Finance Department on all monetary payments at month-end. Arraign defendants who have been arrested, process paperwork and establish bond amounts for defendants to post to be released. Oversee the Collection process to ensure that all means of collecting delinquent accounts are being adhered to in a timely manner. Process and comply with all expungement orders. Scan order and all documents pertaining to the expungement order into the court SharePoint. Other duties as assigned. Supervises Court Staff and assists with all issues and concerns, including coverage of various shifts. Knows how to use computer hardware and software including Microsoft Office, email, accounting software, and internet browser programs. Ability to work independently and accomplish assigned tasks with minimal supervision. Thoroughness and attention to detail. Communication and computer proficiency. WORKING CONDITIONS & PHYSICAL REQUIREMENTS While performing the duties of this job, the employee is regularly required to type, file, or lift office supplies up to 20 pounds. USE OF TECHNOLOGY & EQUIPMENT General office equipment is frequently used, including but not limited to computers, laptops, telephone and cell phone, printers, scanners, copiers, and cameras. CONTACT & SUPERVISION Position involves frequent internal and external contact. Supervises front office staff. The City of Morgantown is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sexual orientation, gender identity, national origin, veteran or disability status. Requirements MINIMUM REQUIREMENTS Education: High school diploma or GED. Experience: At least two years of work experience in a clerical or professional position that would enable the individual to perform the duties of the position. PREFERRED QUALIFICATIONS Previous experience in a legal or court setting with some education or training in bookkeeping. Advance user of Microsoft Excel, Word and Outlook.

Responsibilities

The Municipal Court Clerk performs secretarial, clerical, and receptionist duties, maintaining court records, processing fines, and assisting the public and officers with case information. This role also involves arraigning defendants when the judge is absent and supervising front office staff.