Music Department Assistant at Walnut Hill School For The Arts

Natick, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Mar, 26

Salary

0.0

Posted On

17 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Skills, Organizational Skills, Interpersonal Skills, Collaboration, Confidentiality, Cultural Competence, Proactivity, Time Management, Communication Skills, Google Applications, Microsoft Office, Classical Music Knowledge, Educational Environment Experience, Student Support, Event Coordination, Attendance Management

Industry

Description

Walnut Hill School for the Arts has an immediate opening for an Administrative Assistant in the Music Department starting in January, 2026. This is a part-time, 10-month position working 30 hours per week during the school year with summers off. The Music Department Assistant provides administrative and operational support to the Director of Music and the faculty of the Music Department. This position also acts as a main point of contact for music students throughout the academic year. The Music Department Assistant reports to the Director of Music. This is a great opportunity to join a fantastic community with summers off! Responsibilities Include: * Providing administrative/clerical support for the Music Department; * Managing Music Department room schedule, including practice room facilities; providing adult supervision in Music spaces as needed; * Organizing off-campus private lesson, rehearsal, and concert transportation needs; * Supporting piano maintenance schedule; * Processing work-orders for facilities maintenance and event set-up; * Supporting onboarding and payroll for part-time faculty and student workers including work permits and work authorization; scheduling student worker hours and approving timecards; * Maintaining attendance for Music Department programming; * Supporting departmental concerts and recitals, including scheduling and program production; and * Other duties as assigned. Skills & Qualifications * Associate’s degree or equivalent experience preferred; * 2+ years of administrative experience, preferably in an academic setting; * Able to gracefully handle multiple tasks and consistently meet deadlines; * Strong administrative and organizational skills; * Proactive, independent, and highly collaborative style; * Ability to maintain confidentiality; * Knowledge of classical music and previous experience working in an educational or arts environment a plus; * Ability to work with, and respond effectively to, the needs of a wide range of community members; * Possess cultural competence in working with diverse populations and commitment to fostering an inclusive community; * Excellent interpersonal, collaborative, and organizational skills; * Strong verbal, written, and computer skills; proficiency with Google applications and Microsoft Office; and * Share an educational and artistic vision that aligns with the core principles of Walnut Hill. About us: Walnut Hill School for the Arts, located in Natick, Massachusetts and 20 minutes from Boston, is an independent boarding and day high school offering a transformational educational experience designed for student artists in grades 9–post graduate. Walnut Hill combines a comprehensive college-preparatory academic curriculum with intensive, pre-professional artistic training in theatre, dance, music, visual art, and writing, film & media arts. Walnut Hill is committed to creating and enhancing an inclusive environment, and welcoming and celebrating a wide range of cultural, artistic, and educational backgrounds that compliments and supports our diverse community. Commitment to the school’s Core Values, of Community, Growth, Excellence, Creativity, and Respect are imperative to the success of all Walnut Hill faculty, staff, and administration members. All Walnut Hill faculty/staff are active and engaged members of the school community who are committed to collaborating and growing in their field, participating in school events, supporting students in their arts, supporting other faculty/staff members, and who have the ability to self-reflect on their own practice. Physical Demands Physical demands include dexterity tools and equipment and office machine and supply operation including but not limited to writing, using electronic devices, computer, phone, calculator, copy/fax machine, and printers. Stooping, bending, traveling to/from locations on campus, ascending/descending stairs, reaching and sitting or standing for extended periods of time are common. To Apply: Submit resume and cover letter through the Walnut Hill School for the Arts online Career Center. Note: All offers of employment are contingent upon enrollment and the successful completion of state and federal background checks. Walnut Hill does not provide visa sponsorship.

Responsibilities

The Music Department Assistant provides administrative and operational support to the Director of Music and faculty, acting as a main point of contact for music students. Responsibilities include managing schedules, organizing transportation, supporting faculty onboarding, and assisting with departmental events.