Music Organizations Student Office Assistant at St. Olaf Student

Northfield, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jun, 26

Salary

12.75

Posted On

04 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Attention To Detail, Collaboration, Communication, Organization, Responsibility, Excel, Word, Google Docs, Google Sheets, Prioritization, Stress Management, Reading Music, Independent Work, Inventory Management, Database Management

Industry

Description

St. Olaf College Student Employee Job Description Job Title: Music Organizations Student Assistant - Summer Classification: Student Employee (non-exempt) Name and Address of Employer: St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057 Department Name: Music Organizations Unit Number (5 digits): 11230 Length of Positions: See employment authorization Contact Person/Supervisor: Coordinator of Music Organizations (x2161) Wage Range: $11.75-12.75/hour Description of the Position: Work as a student assistant in the Music Organizations office Transferable Skills: * Attention to detail * Collaboration * Communication * Organization * Responsibility Duties and Responsibilities: * Answer phones and redirect calls or take messages * Assist with inventory and projects in ensemble storage areas * Add addresses to touring ensembles’ marketing databases * Choir robe inventory, organization, and cleaning * Assist with production-related ensemble tour preparation * Research hotel rates and availability for upcoming music tours * Assist with creating and updating ensemble tour itineraries and contact lists * Assist with creation and implementation of mass mailing projects * Maintain organization of workspace and storage areas * Staff audition tables during first year auditions * Pick up and drop off mail * Other duties as assigned Qualifications: * Experience with Excel/Word and Google Docs/Sheets * Communication skills * Ability to focus and be productive in a high-traffic work environment * Capacity to successfully complete tasks independently, with little supervision * Ability to collaborate and interact well with staff members on large projects * Discretion around confidential information * Ability to prioritize and balance work responsibilities * Ability to stay positive under stress * Ability to read music * Ability to work independently * Must be a current St. Olaf student planning to return in the fall. (Current first-years, sophomores, or juniors.) * This employment (15–20 hrs/week) begins the day after finals and continues through the last day of summer prior to classes beginning. Shifts will be primarily scheduled M-Th between 8:30-5:00 p.m. Please also note that you will likely be asked to take a short (1 week), unpaid vacation. Dates to be coordinated with your supervisor. * It is required that you are available to work the last three weeks of the summer and during New Student Orientation to help staff auditions. Physical and Environmental Factors: This position requires stooping, climbing/balancing, reaching overhead, grasping/handling, pushing/pulling, lifting and carrying objects up to 20 lbs., and repetitive motions to perform the essential functions. It also requires exposure to heights or cramped quarters to perform the essential functions. Candidates must possess the ability to safely perform the physical work required of all duties with or without reasonable accommodation. This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.

Responsibilities

The student assistant will provide administrative and logistical support for Music Organizations, including answering phones, assisting with inventory and storage projects, and updating marketing databases for touring ensembles. Key duties involve preparing for ensemble tours, researching hotels, creating itineraries, and managing mass mailing projects.