NATIONAL POST: Finance Assistant, Kabul, Afghanistan, LSC-4 at unfpa

Kabul, Kabul Province, Afghanistan -

Full Time

Start Date

Immediate

Expiry Date

29 Jul, 26

Salary

0.0

Posted On

30 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial reporting, Budget preparation, Invoice reconciliation, Vendor management, Financial transaction processing, Data management, Document filing, Analytical reporting, Quantum ERP, Financial compliance, Accounting, Office operations, Communication, Planning and organizing

Industry

International Affairs

Description

Please note that this vacancy is open only to nationals of Afghanistan. Qualified female candidates are strongly encouraged to apply. UNFPA is committed to achieving gender balance and fostering an inclusive and diverse workforce. The Position: The Finance Assistant will ensure the effective functioning of the Finance Unit ensuring the accuracy of the work, integrity, and client-oriented approach. They will support the Operations team and Finance unit in performing financial services, supporting programme implementation, by filing and payments processing, including advances, travel entitlements, digitalizing, filing and archiving financial documents in a way to be easily accessed and retrieved by the relevant staff members. The incumbent will work closely with operations and programme units of the UNFPA Afghanistan CO and will directly report to the Finance Associate. How you can make a difference: UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals. In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction. UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results. Job Purpose: To support the delivery of effective financial services, you will uphold the highest standards of accuracy, integrity, and professionalism; demonstrate a strong sense of responsibility and client orientation; and ensure compliance with UNFPA financial rules, policies, and procedures in the processing, recording, and management of financial transactions and documentation. You would be responsible for: * Support the Finance Unit to plan, organize and manage the workload to ensure the country office financial reporting process is achieved in a timely and accurate manner. * Provide support to the Finance Unit in preparation of programme and operating budgets. * Provide support to the Finance Unit to ensure swift processing of financial transactions, including payments to vendors, claims, cost recovery, billing, overtime payments. * Share payment guidance with all vendors and conduct regular invoice reconciliation with vendors and account balance with UNDP, bring any differences to the attention of the Finance Associate for timely follow up actions. * Facilitation of vendor profile creation for UNFPA payees. * Provide support to the Finance Unit on liaising with UNDP to verify that financial transactions are made on time including the refund of money deposited in UNDP account; and ensure accuracy of computation, chart of accounts and attachment of required documents. * Provide support to the Finance Unit on handling financial and banking related matters for the office operations and answer related queries. * Track and follow up the advance DSAs with relevant staff members and team. Receive the F 10 claims and check the completeness of the supporting documents. * Check and reconcile the UNFPA accommodation log sheet and income on a monthly basis and provide the invoice/notification for tenants. * Processing of Rest and Recuperation and Danger Pay entitlements for international staff. * Prepare Payment Requests through AO-Docs for the payments related to the UNFPA Afghanistan country office. * Check the telephone bills and monitor recovery charges for private/personal calls made by staff with postpaid phones. * Reconcile the postpaid phone numbers with the telecommuting companies’ invoices and ensure the accuracy of invoices * Manage the overall filing system and database for the Finance Unit, ensure all the records are properly maintained and in format. Track documents removed from files to ensure they are returned. * Any other tasks assigned by the Finance Associate. Qualifications and Experience: Education: * Secondary Level Education in Economics or Business Administration. University Degree is desirable. Knowledge and Experience: * At least five years of relevant experience in finance or accounting. * Knowledge on finance ERP system Quantum is required. * Proven experience and track record in successfully managing and implementing financial policies, processes and systems in development organizations or private sector is desired. * Ability to produce analytical reports and write clearly and concisely. * Working experience with UN organization is as asset. Languages: * Working knowledge of English, both written and oral, is required. Knowledge of the local language Dari and/or Pashto is required. Required Competencies: Values: * Exemplifying integrity, * Demonstrating commitment to UNFPA and the UN system, * Embracing cultural diversity, * Embracing change Core Competencies: * Achieving results, * Being accountable, * Developing and applying professional expertise/business acumen, * Thinking analytically and strategically, * Working in teams/managing ourselves and our relationships, Functional Competencies: * Logistical support * Managing data * Managing documents, correspondence and reports * Managing information and workflow * Planning, organizing and multi-tasking * Managing financial processes * Job knowledge / technical expertise Compensation and Benefits: This position offers an attractive remuneration package including leave days, health insurance and additional remuneration for pensions and social security obligations. UNFPA Work Environment: UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here [https://www.unfpa.org/diversity-equity-inclusion] to learn more. Disclaimer: Selection and engagement of LSC personnel may be subject to background and reference checks, medical clearance and other administrative requirements. UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or selection process and does not concern itself with information on applicants' bank accounts.

Responsibilities

The Finance Assistant will support the Finance Unit by processing financial transactions, managing budgets, and ensuring accurate financial reporting. They are responsible for maintaining financial records, reconciling accounts, and providing logistical support for office operations.