National Post: Personal Assistant (PA) to Representative, FTA, G6, Port Sud at unfpa

بورتسودان, Red Sea State, Sudan -

Full Time

Start Date

Immediate

Expiry Date

21 Jun, 26

Salary

0.0

Posted On

23 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Confidentiality, Protocol Management, Information Flow Management, Deadline Tracking, Knowledge Building, Logistical Support, Communications Support, Secretarial Services, Drafting Correspondence, Filing System Management, Translation, Interpretation, Scheduling, Agenda Preparation, Interpersonal Skills, Organizational Skills

Industry

International Affairs

Description

The Position: The Personal Assistant (PA) provides critical senior-level, administrative, secretarial and communications support as a direct report of the Country Representative. How you can make a difference: UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals. In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction. UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results. Job Purpose: As the key administrative support to the Country Representative, you will be responsible for maintaining full confidentiality, upholding protocol, managing information flow and following up on deadlines and commitments. You will also facilitate knowledge building and management; provide logistical support; support communications; and coordinate secretarial services. You would be responsible for: * Arranges internal and external meetings for the Representative. Draft correspondence and documents and ensures distribution through appropriate messaging services and other channels. * Distribute all UNFPA publications and advocacy materials to partners and in-house. * Manages and maintains the Representative’s filing system and update mailing lists and office records,in close coordination with the registry clerk. * Translates incoming and outgoing correspondence from Government offices and other sources. * Prepares informal translation and act as interpreter to and from Arabic, English and draft routinecorrespondence. * Arranges the Representative’s schedule and program, under his/her guidance. * In consultation with Representative, coordinates and prepares agendas, schedules and work plans, briefing files and official receptions for high level missions. * Liaises and follows up on pending issues with the programme, administration and finance officers andassociates. * Maintains a filing system to ensure adequate and efficient updating of key records (confidential) relatedto specific issues dealt with directly by the Representative. * Receiving, screens, logs and routes correspondence requiring the Representative’s personal attention. * Drafts correspondence, checks, and screens all correspondence prepared by other organizational units for the Representative’s signature. * Organizes and plans the time schedule/calendar of the Representative by arranging appointments andmeetings as well as travel inside and outside the country. * Update lists of names, addresses and telephone numbers of high level officials, ministers, coordinates of the diplomatic corps used as reference by the country office. Compiles booklets of business cards to facilitate the Representative's official contacts. * Performs any other function/s as the UNFPA Representative may request Qualifications and Experience: Education: * Completed Secondary Level/ High School Education is required. A first-level university degree is considered advantageous. Knowledge and Experience: * A minimum of six (6) years of relevant experience in administration with a high school diploma, or three (3) years of relevant experience with a bachelor’s degree., and in a PA-type role, assisting senior officials. * Experience within the UN common system, large multinationals, IFIs, NGOs, or similar would be considered advantageous. * Experience in research assistance. * Strong interpersonal and organizational skills. * Proficiency in current office software applications and corporate IT financial systems. * Good written and verbal communication skills. Language Requirements: Proficiency in English and Arabic is required. Proficiency in other languages is an asset. Required Competencies: Values: * Exemplifying integrity, * Demonstrating commitment to UNFPA and the UN system, * Embracing cultural diversity, * Embracing change Core Competencies: * Achieving results, * Being accountable, * Developing and applying professional expertise/business acumen, * Thinking analytically and strategically, * Working in teams/managing ourselves and our relationships, Functional Competencies: * Providing logistical support * Managing data * Managing documents, correspondence and reports * Managing information and workflow * Planning, organising and multitasking * Ability to work well under pressure * Compensation and Benefits: This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable. UNFPA Work Environment: UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here [https://www.unfpa.org/diversity-equity-inclusion] to learn more. Disclaimer: Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts. Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.

Responsibilities

The Personal Assistant provides critical senior-level administrative, secretarial, and communications support directly to the Country Representative, focusing on maintaining confidentiality, managing information flow, and following up on commitments. Key duties include arranging meetings, drafting correspondence, managing the Representative's schedule, and acting as an interpreter between Arabic and English.