NATIONAL POSTS: Supply Chain Assistant, Herat / Mazar, Afghanistan, G-5 (2 at UNDP

Herat, Herat, Afghanistan -

Full Time

Start Date

Immediate

Expiry Date

02 Aug, 26

Salary

0.0

Posted On

04 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Supply chain management, Logistics, Warehousing, Inventory management, Procurement, Customs clearance, Data reporting, Administrative support, ERP systems, Shipment tracking, Supply planning, Compliance, Distribution planning, Vendor communication, Documentation, Multitasking

Industry

International Affairs

Description

Please note that these vacancies are open only to nationals of Afghanistan. Qualified female candidates are strongly encouraged to apply. UNFPA is committed to achieving gender balance and fostering an inclusive and diverse workforce. The Position: The Supply Chain Assistant is located in the UNFPA Afghanistan Country Office (CO) Area Office in Herat or Mazar, Afghanistan. Internal contacts include the International Operations Manager and the Operations Team, the Humanitarian Coordinator and Humanitarian Team, the Programme Team, and the Area office team. For international procurement of programme supplies channeled through the Supply Chain Management Unit in Copenhagen (SCMU), the Supply Chain Assistant works closely with SCMU. The Supply Chain Assistant also interacts with the members of the inter-agency Supply Chain/Logistics Task Team under OMT. External contacts are mainly involving suppliers, including providing administrative support in communication with suppliers and following up on requests and documentation. In close collaboration with the other members of the Supply Chain Team, processing custom clearance involves external contacts with the local partners concerned. This position strengthens the supply chain function in the field, provides support to humanitarian response in the duty station as well as nearby areas that could be prone to emergencies and manages the warehouses where required. Under the overall guidance of the Deputy Representative, the position reports directly to the Supply Chain Specialist and has a dotted reporting line to Herat Area Coordinator/GBViE. How you can make a difference: UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies. In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards and who will defend them courageously and with full conviction. UNFPA is seeking candidates who transform, inspire, and deliver high-impact and sustained results and ensure effective external relations, communications, and partnership-building and resource mobilization in a rapidly changing development and funding landscape. We need staff who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to delivering excellence in programme results. Job Purpose: Under the overall guidance of the Deputy Representative and the direct supervision of the Supply Chain Specialist, the Supply Chain Assistant ensures execution of transparent, policy and procedure compliant, supply chain services and processes in the CO. The Supply Chain Assistant promotes a client-focused, quality and results-oriented approach in the CO. The Supply Chain Assistant works in close collaboration with the Operations, Programme staff in the CO, Area Office and UNFPA Supply Chain Management Unit, providing administrative and logistical support and facilitating information exchange related to supply chain activities. You would be responsible for: Supply Planning and Coordination * Support in development and the implementation of supply and procurement plans for the CO to ensure timely delivery of programme supplies. * Assist in compilation of supply and logistics requirement information based on approved supply plans and budgets and maintain tracking records. * Coordinate with implementing partners, field offices, and local counterparts on delivery schedules and distribution arrangements. * Provide regular updates to relevant UNFPA programme units and partners on the status and supplies movement Logistics Support (Upstream Activities) * Assist in preparing requisitions and supporting documentation in the ERP system, verify funding availability, and support invoice processing in line with UNFPA procedures. * Coordinate inbound and outbound shipments, including freight forwarding and customs clearance, maintain delivery records. Follow up on supplies delivery status, and review and verify shipping documents to ensure accuracy and compliance with UNFPA requirements and national regulations. * Prepare and submit the required documents to local authorities for importation approval. * Liaise with local customs agents and authorities to facilitate smooth customs clearance and minimise delays. Inventory and Warehouse Management (In-Country Activities/Downstream) * Coordinate the cross-border and in-country transportation services in line with the approved distribution plans, ensuring timely delivery by liaising with relevant internal and external partners * Prepare all documentation for hand-over process , including Delivery Slips , obtain the required signatures from both UNFPA and partners * Maintain accurate inventory records in UNFPA Shipment Tracker system, including barcoding and tagging in accordance with programme supplies management policies. * Regularly monitor stock levels, prepare inventory reconciliation reports, and support warehouse operations. * Conduct receiving and inspection of goods, including coordination of returns for damaged or defective items. Supply Chain Data, Compliance and Administrative Support * Maintain supply chain data and generate routine reports on delivery status, stock levels, and expiry. * Ensure proper documentation for reporting and audit purposes, support compliance with UNFPA supply chain policies and procedures. * Coordinate with the SCMU Inventory Control Unit on any identified damages, losses, or discrepancies, and facilitate appropriate corrective actions in line with established procedures. * Support the implementation of UNFPA Last Mile Assurance (LMA) activities to strengthen accountability and ensure the appropriate safeguarding of programme supplies. * Provide logistical and administrative support to supply operations, and perform other related duties as required. Perform any other duties as may be assigned by the supervisor or designated authority. Qualifications and Experience: Education: Completed Secondary Level Education required. Knowledge and Experience: * At least 5 years of progressively responsible experience in supply chain management, logistics, warehousing required. * Proficiency in current office software applications and corporate IT systems required. Languages: Fluency in English and local language Dari and/or Pashto is required. Working knowledge of other UN languages would be an asset. Required Competencies: Values: * Exemplifying integrity * Demonstrating commitment to UNFPA and the UN system * Embracing cultural diversity * Embracing change Core Competencies: * Achieving results * Being accountable * Developing and applying professional expertise/business acumen * Thinking analytically and strategically * Working in teams/managing ourselves and our relationships * Communicating for impact Functional Competencies: * Provide logistical support * Manage data * Manage documents, correspondence and reports * Manage information and workflows * Planning, organizing and multitasking * Support financial data analysis Compensation and Benefits: This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable. UNFPA Work Environment: UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here [https://www.unfpa.org/diversity-equity-inclusion] to learn more. Disclaimer: Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts. Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.

Responsibilities

The Supply Chain Assistant ensures the execution of transparent, policy-compliant supply chain services and provides administrative and logistical support to the Country Office. Responsibilities include managing supply planning, coordinating shipments and customs clearance, and overseeing inventory and warehouse operations.