JOB SUMMARY

Clyde Capital Programmes is a Major Portfolio of works which will deliver a single integrated operating base at His Majesty’s Naval Base Clyde (HMNBC) which is safe, secure, sustainable, and resilient for all the Royal Navy’s submarines. The Programmes comprise new build facilities, refurbishments and a resilient out-of-water engineering capability (Programme Euston) to support current and future operations. This includes Government Major Programmes & Projects. This is an exciting time to join the team, the delivery environment is both challenging and rewarding.
Navy Command Headquarters (NCHQ) is the nerve centre of the Naval Service. It supports operations around the globe and provides the ships, people, aircraft and equipment to deliver the UK’s defence policy.
In Navy Command, our civil servants work alongside their military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities we deliver. Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Ministry of Defence and across the wider Civil Service.
The Submarine Directorate in Navy Command is responsible for all submarine in service capability and availability, including oversight of the Submarine Flotilla and Clyde Naval Base.
We are seeking a highly skilled and motivated individual to join our team as the Executive Assistant to the Euston Programme Director. In this role, you will provide administrative support to the Programme Director and his first line reports. Your expertise in managing calendars, scheduling appointments, meetings and travel, preparing and reviewing documents, will be crucial to the success of the programme.
The Candidate will play a key role in representing the Programme Director as the primary point of contact for internal and external communications. Your excellent communication skills will enable you to maintain an efficient flow of information, managing email correspondence and handling inquiries independently. You will also draft emails to internal and senior external stakeholders, showcasing your attention to detail.
The role is ideal for an individual who thrives in a fast-paced environment and enjoys proactively gathering and compiling relevant information. Your expertise in meeting coordination will contribute to the execution of executive-level meetings and Programme-wide events. Your accurate meeting minutes and efficient dissemination of information will be vital.
You will play a pivotal role in providing administrative support, facilitating effective communication, and coordinating meetings. This position offers an exciting opportunity to contribute to a significant capability programme.

ESSENTIAL EXPERIENCE

• Demonstrated experience in providing high-level administrative support to senior executives, including managing schedules, communications, and administrative tasks.
• Exceptional organisational and time-management skills, with the ability to prioritise tasks, manage multiple responsibilities, and meet deadlines efficiently.
• Strong verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders, including government officials and senior executives.
• Self-starters who are comfortable working independently in a fast-paced environment.
• Excellent inter-personal skills, able to express themselves clearly and engage with a diverse set of senior stakeholders to ensure Euston Programme Director’s priorities are met.

DESIRABLE EXPERIENCE

• Prior experience as an Executive Assistant or in an outer office role.

BEHAVIOURS

We’ll assess you against these behaviours during the selection process:

• Delivering at Pace
• Communicating and Influencing
• Making Effective Decisions

Benefits

Alongside your salary of £29,850, Ministry of Defence contributes £8,647 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
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Things you need to know

NATIONALITY REQUIREMENTS

Open to UK nationals only.

Project Delivery
Secretarial