JOB SUMMARY

Navy Command is pleased to offer an exciting opportunity to play a crucial role in supporting the Royal Navy’s operational capabilities in Portsmouth Naval Base. This role is within Portsmouth Naval Base’s Operations Department, working alongside Industry Partners and other Defence departments. The post holder will be responsible for working collaboratively with Navy Command, MOD and Industry Partners principally in supporting Force Generation, foreign warship visits and key events in ships’ lives.

JOB DESCRIPTION

The Force Generation (FGen) Directorate provides the Royal Navy’s Scheduling Authority, In-Service Capability Management, the Intelligent Customer function and discharges legislative Duty Holding Responsibilities/Risk to Life management.
The Naval Base Commander Portsmouth (NBC(P)) is accountable to Navy Command’s Director FGEN for the delivery of engineering, logistics and other support services to the Royal Navy and visiting foreign warships. He is also the landlord for Portsmouth Naval Base (PNB) and satellite sites, where he is responsible for providing a range of personnel and estate functions.
The Operations Department is responsible for the optimisation of operations at PNB. This includes the delivery of waterfront services to ships and the operational integration of the military, MOD civil servants and industry partners.
The Ship Facilities Coordination Manager (SFCM), through the Waterfront Executive Officer (WXO), provides overall management of the Waterfront Services organisation and is responsible for the safe and timely delivery of support to ships. The SFCM works collaboratively with other MOD authorities and commercial companies, to supply RN and other entitled vessels with cost effective support for all non-engineering waterfront requirements. These services include the provision of marine services, the efficiency of waterfront areas, foreign warship visits and special events in the lives of RN ships, including warship home-comings and families and affiliates days. The SFCM is also responsible for ensuring that potentially hazardous alongside activity, including radar and sonar transmissions, fuelling, diving and flying operations, are deconflicted and conducted in a safe and effective manner.
There is requirement for the successful candidate to participate in a duty roster, which includes out-of-hours working and at weekends.
Responsibilities

The SFCM is responsible for the satisfactory performance of the following tasks:

• To ensure that operational activities conducted at the waterfront are compliant with legislation and regulation.
• To manage and to provide quality control of the Ship Facilities Coordination operations cell.
• To manage all aspects of foreign warship visits, liaising with the Naval Staff, Navy Command and foreign embassies and high commissions.
• To plan and execute high-profile waterfront events, providing funding advice and other resource guidance to ships.
• To notify ships of ceremonial events and to monitor ceremonial compliance to ensure standards are maintained.
• To issue Portsmouth Local General Notices.
• To ensure that orders and guidance to ships in operational publications are current and accurate.
• To act as a Line Manager and Divisional Officer to the 4 personnel in the Ships Facilities Coordination team.
• To brief Naval Base Duty Officers of their obligations, prior to the first duty, regarding response to out-of-hours to requests from warships.
• A driving licence is essential for the use of pool cars as the role requires timely access to vessels across a widely dispersed site and for the transportation of material in support of ship visits and activity.

It is essential for candidates to have the following:

• A thorough knowledge of working in a supervisory role, managing risk and ensuring regulatory and legislative requirements.
• A full driving licence.

PERSON SPECIFICATION

We are seeking a highly motivated person who thrives in a fast-paced environment with the following personal specifications:

• Proven leadership experience, with the ability to influence and motivate others across organisational boundaries, and create a culture that motivates staff, promotes innovation, and delivers results.
• Strong organisational and time management skills – You’ll be responsible for managing multiple tasks efficiently, prioritising workloads, and ensuring seamless operations.
• A pro-active team player – You’ll work closely with colleagues, Service personnel, and external stakeholders, building strong working relationships and contributing to a supportive team environment.
• Clear and confident communication – Keeping customers and colleagues informed is key, so you’ll need to be able to provide timely updates and concise information.
• Competence with MS Office.

BENEFITS

Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
As a civil servant in Navy Command, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects, and a job that makes a difference.
Navy Command prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
In HMNBP, we promote the 70:20:10 model[1]. We understand learning can take different forms including on the job practice, learning from others, networking as well as studying for courses. All staff are encouraged to take ownership of their development and take proactive steps to shape your own learning and development. This includes identifying learning needs, deciding the best way to meet these needs, undertaking learning and reflecting.
We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking an apprenticeship as part of your role.
An apprenticeship is a combined package of work and training. Through an apprenticeship you will gain professional knowledge, practical experience, and the broader skills required to upskill you in your current role and pave the way for your future career. Most of the training will be ‘on-the-job’, with the remaining ‘off-the-job’ training often delivered by a training provider. This means minimal disruption and maximum impact.
Professional qualifications can be achieved through an apprenticeship and range from Level 2 (equivalent to 5 GCSEs), Level 3 (equivalent to 2 A Levels), and Levels 4 -7, which can give you a foundation degree, a full Bachelor’s degree, or a Master’s degree.
Apprenticeships normally last between 12 months - 3 years, depending on the level of the apprenticeship.
Anyone can undertake an Apprenticeship and everyone, regardless of age, can benefit from developing their skills in an accredited way.
Successful candidates can discuss their development options with their manager when in post.

We also provide first rate benefits for all our employees as we understand the commitments our staff have, both inside and outside of the workplace and our aim is to provide a place of work which allows the flexibility to maintain a work-life balance. These include:

• In addition to your salary is the potential for in-year performance and recognition awards
• A Civil Service pension with an average employer contribution of 28.97%
• Personal & professional development
• Access to a confidential, professional support service
• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• Alternative working patterns for many roles
• Discount schemes
• Bicycle / season ticket loans
• Enhanced maternity, paternity, and adoption leave
• Special paid leave to volunteer up to 6 days a year
• On-site facilities (gymnasium, various cafés, shops, post office, mess facilities etc)

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

NATIONALITY REQUIREMENTS

Open to UK nationals only.

The SFCM is responsible for the satisfactory performance of the following tasks:

• To ensure that operational activities conducted at the waterfront are compliant with legislation and regulation.
• To manage and to provide quality control of the Ship Facilities Coordination operations cell.
• To manage all aspects of foreign warship visits, liaising with the Naval Staff, Navy Command and foreign embassies and high commissions.
• To plan and execute high-profile waterfront events, providing funding advice and other resource guidance to ships.
• To notify ships of ceremonial events and to monitor ceremonial compliance to ensure standards are maintained.
• To issue Portsmouth Local General Notices.
• To ensure that orders and guidance to ships in operational publications are current and accurate.
• To act as a Line Manager and Divisional Officer to the 4 personnel in the Ships Facilities Coordination team.
• To brief Naval Base Duty Officers of their obligations, prior to the first duty, regarding response to out-of-hours to requests from warships.
• A driving licence is essential for the use of pool cars as the role requires timely access to vessels across a widely dispersed site and for the transportation of material in support of ship visits and activity