JOB SUMMARY

The Institute of Naval Medicine (INM) is the Centre of Excellence bringing together scientists & medical professionals to improve the health of the UK Armed Forces to optimise the operational capability of the Royal Navy and UK Defence by the provision of robust medical and scientific outputs.
In Navy Command, our Civil Servants work alongside their military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities we deliver.
Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Department and across the wider Civil Service.
This position is advertised at 37 hours per week.
The Estate Manager / Safety Advisor (EM/SA) is primarily responsible for maintaining the establishment’s estate infrastructure and providing advice and guidance to deliver a safe and compliant working environment for all staff at INM.

JOB DESCRIPTION

The EM/SA post directly reports to the Head of Corporate Services/Business Manager (HCS/BM) and prime responsibilities are:
Directly Line Manage the INM Technical Services Manager, being responsible for:
Facilitating the rectification of infrastructure defects.
Planning and implementing infrastructure change via DIO & the Maintenance Management Organisation (MMO), to improve the INM estate.
Ensuring infrastructure is fit for purpose, safe & compliant and able to support INM’s key Defence medical, scientific and other outputs.
To lead on behalf of EESO/CO in the design, practical implementation, maintenance and improvement of INM’s Health Safety & Environmental Protection (HS&EP) policy, including the running of the INM HS&EP Committee and related meetings, the updating of INM HS&EP Standing Orders and liaising where necessary with the Defence Fire Safety Officer.
Interpret new and existing safety legislation and to ensure that guidance is given to Line Managers on compliance as required.
To receive and promulgate Health and Safety information, publicity, etc..
To take the lead as the Establishment Environmental Protection Advisor (EEPA) by maintaining, developing and communicating INM’s Environmental Management System (EMS).
To act as the Fire Liaison Officer for the site. Facilitating the delivery of site wide exercises, liaising with the local Fire Service and the maintenance of INM’s Fire Risk Assessments in conjunction with Capita Fire & Rescue Ltd.
To promote, review, develop, improve and enforce where necessary, the INM 4Cs (Coordination, Cooperation, Communication, and Control) System and related policy on behalf of the CO/HoE. The EM/SA is the delegated Appointed Person for 4C’s.
To attend Weekly Infrastructure Meetings and deputise for HCS/BM at Monthly Site Infrastructure Monthly Meeting (SIMM) / quarterly meetings. Liaise with the MMO and DIO with the arisings from the meetings and review and agree any infrastructure plans.
Occasionally, as required, deputise for HCS/BM at other non-infrastructure or Health & Safety meetings e.g. Heads of Departments and Command Board meetings.
To maintain the INM internal HS&EP audit programme and as required coordinate external Safety Audits and Inspections that assure INM.
To ensure across INM that suitable investigation of accidents and dangerous occurrences, as well as complaints, takes place. To produce reports and recommend and implement effective preventative procedures that prevent or minimise the risk of recurrence.
The EM/SA is INM’s delegated Pollution Control Officer (PCO), coordinating the Unit’s Spillage Response, and undertaking spillage exercises to maintain and develop INM’s Spillage Response Plan.

QUALIFICATIONS

NEBOSH General Certificate

BENEFITS

Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
As a civil servant in Navy Command, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects, and a job that makes a difference.
Navy Command prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking an apprenticeship as part of your role.
An apprenticeship is a combined package of work and training. Through an apprenticeship you will gain professional knowledge, practical experience, and the broader skills required to upskill you in your current role and pave the way for your future career. Most of the training will be ‘on-the-job’, with the remaining ‘off-the-job’ training often delivered by a training provider. This means minimal disruption and maximum impact.
Professional qualifications can be achieved through an apprenticeship and range from Level 2 (equivalent to 5 GCSEs), Level 3 (equivalent to 2 A Levels), and Levels 4 -7, which can give you a foundation degree, a full Bachelor’s degree, or a Master’s degree.
Apprenticeships normally last between 12 months - 3 years, depending on the level of the apprenticeship.
Anyone can undertake an Apprenticeship and everyone, regardless of age, can benefit from developing their skills in an accredited way.
Successful candidates can discuss their development options with their manager when in post.

We also provide first rate benefits for all our employees as we understand the commitments our staff have, both inside and outside of the workplace and our aim is to provide a place of work which allows the flexibility to maintain a work-life balance. These include:

• In addition to your salary is the potential for in-year performance and recognition awards
• A very competitive pension scheme with the option to buy additional contribution years
• Personal & professional development
• Access to a confidential, professional support service
• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• Alternative working patterns for many roles
• Discount schemes
• Bicycle / season ticket loans
• Enhanced maternity, paternity, and adoption leave
• Special paid leave to volunteer up to 6 days a year
• A Civil Service pension with an employer contribution of 28.97%

Learning and development tailored to your role:

• An environment with flexible working options
• A culture encouraging inclusion and diversity

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other
government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

Learning and development tailored to your role:

• An environment with flexible working options
• A culture encouraging inclusion and diversit

During the Interview stage, candidates will be assessed against the following Behaviours and their Experience for the role. Followed by the required Behaviours for the post as listed:

• Changing and Improving
• Communicating and Influencing
• Making Effective Decision