NEC Supervisor - Minor Capital Delivery, Operations and Estates at Education Authority Northern Ireland

Armagh, Northern Ireland, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

24 Sep, 26

Salary

0.0

Posted On

26 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

NEC4 Contract Administration, Site Supervision, Defects Management, Health & Safety Compliance, Construction Inspection, Technical Reporting, Stakeholder Management, CDM Regulations, Quality Control, Project Monitoring, Drawing Analysis, Site Record Keeping

Industry

Education Administration Programs

Description

JOB DESCRIPTION Responsible to: Head of Service, Minor Capital Delivery, Operations and Estates (O&E) Reporting to: Head of Service or nominated personnel – Minor Capital Delivery, O&E Responsible for: Monitoring and reporting on Minor Capital Projects during Construction. OVERALL JOB PURPOSE To supervise and inspect all building work being carried out on Minor Capital Delivery contracts and carry out related administration using the NEC4 contract suite. To liaise with Key Stakeholders, Project Managers and Contractors to ensure high standards of workmanship and finishes are being maintained during works on site and that all Health and Safety regulations are compiled with. The NEC Supervisor is a key person named in the new Engineering and Construction Contract that EA utilise to deliver construction contracts. MAIN DUTIES & RESPONSIBILITIES Site Supervision To check that construction work proceeds according to the programme within the terms of a NEC Contract. To provide independent scrutiny of the works, ensuring the correct materials are used and to the correct standards. Manage the Defects process and has the authority to issue instructions to search for defects. To identify issues/potential issues and prevent them from occurring. To check drawings for errors, discrepancies and divergences and notify the Project Manager. To examine specialist work to ensure required standards met. To monitor the works, witness any testing, check compliance with the Scope of Works and ensure that all works are carried out in line with the quality defined in the Scope. To monitor the application of specified techniques to ensure that materials are applied correctly to the manufacturer’s instruction. To inform the Project Manager of non-conforming work. To check co-ordination of work by trades on installation, ducting, routing etc., as per drawings. To record delays and the reasons for them within the scheduled programme of work and specific deadlines have not been met. To examine the quality of workmanship of all trades to ensure a top quality completed contract. To plan daily visits to the sites in order of importance depending on the procedures of works on hand each day. To inspect all materials and products delivered to site, to ensure that they comply with the specifications and are undamaged. To insist that materials are stored securely and in accordance with the contract. To monitor temperatures especially in winter to ensure that no building work proceeds below critical level. To ensure that no materials are removed from site without permission from the Project Manager after inclusion in a Quantity Surveyors valuation. To check that reasonable protection is provided to finished work to a standard agreed by the Project Manager. To consult with key stakeholders such as Principals to keep them informed of progress and organise regular meetings as required. Administration To submit weekly reports to include the following information: Manpower - number of workmen of various trades. Weather - bad weather can put programmes, etc behind schedule. Visitor – various consultants, etc and inspectors of statutory authorities. Plant - machinery on site. Support other Project Managers when necessary and act up as project lead on an ad hoc basis for appropriate projects of lower value. To manage the Defects process and issue instructions to search for defects. To issue the Defects Certificate at the end of the Defects Correction Period. To administer these contracts on site, instruct contractors on changes to contract work and establish procedures with the contractors and building users to ensure the minimum disruption to normal activities within the building during the contract. To issue communications as per the requirements of the contract. Reports are issued at the defined frequency within the contract which document the sequence of works and include supporting site photographs. To keep a daily diary of events including various aspects of work being attended to at that point in time in the programme and provide to the EA upon completion. To keep a register of drawings to ensure that they are current with all variations. To keep a record of instructions received from the Project Manager or consultants with relevant observations. To confirm oral directions to the contractor in writing with a copy to the Project Manager. To check dayworks record sheets and record sheets and record any wastage in accordance with the agreed procedure. To liaise with the Project Manager, Quantity Surveyor, Consultants and other site staff. To maintain separate records of materials used if different from the Price List or drawings. To keep details of work liable to be covered up before the Quantity Surveyor can measure it and to ensure that the work is in accordance with the relevant specifications. To survey school buildings prior to the start of a project to confirm that information on existing drawings is correct and to advise the Project Manager of discrepancies. Technical Support To notify the Project Manager of proposed variations, which may impact on the contract. To attend site meetings and technical meetings as required. To assist in maintaining and updating of records and as built drawings for future reference. To take site photographs regularly and systematically, ensuring that they are date-stamped in accordance with agreed procedures and stored appropriately. To supervise the repair of defects by the appropriate method as agreed by the Project Manager. To witness the commissioning of all plant and service installations. To check the setting out of the site with the contractor. To attend to and solve day to day problems and queries on site in consultation with the appropriate consultant where necessary. To inspect all work from day to day with any departure from the drawings or specifications; to discuss these departures with the Contractor and notify the Project Manager accordingly. Health & Safety To have a thorough knowledge of CDM Health and Safety regulations, requirements for client and contractor and liaise and highlight any issues with the Principal Designer. Miscellaneous To carry out any other duties as may be assigned by MiCD Senior Team. The post will be located within EA Headquarter offices or at any alternative premises within the EA's area as may be reasonably required. These job descriptions will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time. In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times. To view the summary of terms and conditions for this post, click here. PERSON SPECIFICATION NOTES TO JOB APPLICANTS 1. You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant. 2. You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise. 3. The stage in the process when the criteria will be measured is outlined in the table below. 4. Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form. 5. Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role. 6. In the event of an excessive number of applications, the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting, in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form on how you meet any desirable criteria. Section 1 - Essential Criteria The following are essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage. You should therefore make it clear on your application form how, and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted. Factor Essential Criterion Method of Assessment Qualifications/ Experience Hold a Building Trades Apprenticeship Level 3 or equivalent or higher and have 3 years’ demonstrable experience working on building sites; OR Have five years' demonstrable experience working on building sites. Have one year’s demonstrable experience in a supervisory or foreman role. Demonstrable experience of working on construction sites including checking work as it is carried out, inspecting workmanship, identifying defects and ensuring compliance with drawings and specifications, and maintaining accurate site records and reports. Shortlisting by Application Form Knowledge Demonstrable knowledge of construction processes and site supervision, including Awareness of health and safety regulations on site and an understanding of NEC contracts (or similar construction contracts). Shortlisting by Application Form Other The successful candidate will be required: to have access to a suitable vehicle (appropriately maintained and insured for Education Authority business) that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion; OR be able to provide sufficient information on the application form that will satisfy the employer that he/she has access to an appropriate alternative form of transport that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion. Shortlisting by Application Form Section 2 - Essential Criteria The following are additional essential criteria which will be measured during the interview/selection stage in line with EA’s Game Changing People Model. Factor Essential Criteria Method of Assessment Knowledge Demonstrate sound understanding of construction site supervision practices, NEC contract processes and Health & Safety responsibilities within construction environments. Interview Skills/ Abilities In line with EA’s Game Changing People Model we will look for evidence of: Effective written and verbal communication skills Ability to maintain accurate records and reports Ability to build positive working relationships with contractors and stakeholders Ability to work on own initiative and as part of a team Ability to plan, prioritise and manage workload to meet deadlines Ability to identify problems on site and take appropriate action Interview Values Orientation Evidence of how your experience and approach to work reflect EA’s ethos and values. You will find information about our Values here. Interview Section 3 - Desirable Criteria Some or all of the desirable criteria may be applied by the Selection Panel in order to determine a manageable pool of candidates. Desirable criteria will be applied in the order listed. You should make it clear on your application form how, and to what extent you meet the desirable criteria, as failure to do so may result in you not being shortlisted. Factor Desirable Criteria Method of Assessment Experience Demonstrable experience working within a public sector or education estates environment or supporting the delivery of construction or minor capital projects. Shortlisting by Application Form Our Values Through the selection process we will also seek evidence that the personal values of candidates align with those of the EA. This will include evidence of commitment to equality and excellence in service delivery. These reflect our aim which is to meet the needs of all our children and young people equally, removing barriers to learning and ensuring equality of access to excellent education services so that every child can develop to his or her full potential. DISCLOSURE OF CRIMINAL BACKGROUND The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as ‘regulated activity’. In the event that you are recommended for appointed to a post that involves ‘regulated activity’, the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background. Please note that you WILL be expected to meet the cost of an Enhanced Disclosure Certificate. Details of how to make payment will be sent to you at the pre-employment stage. Further information can be accessed at NI Direct or the Department of Justice. APPLICANT GUIDANCE NOTES To view the applicant guidance notes, please click here. To learn about the many great benefits of joining the Education Authority, click here The Education Authority is an Equal Opportunities Employer.

Responsibilities

Supervise and inspect building work on Minor Capital Delivery contracts to ensure high standards of workmanship and compliance with Health and Safety regulations. Administer contracts using the NEC4 suite, manage the defects process, and provide detailed site reports to the Project Manager.