Network Operations Assistant (NY) at Excellence Community Schools

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Oct, 26

Salary

47741.0

Posted On

03 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Administrative Support, Vendor Coordination, MS Office Suite, Time Management, Problem Solving, Written Communication, Verbal Communication, Digital Filing, Organization

Industry

Education

Description

Who We Are Excellence Community Schools is a nonprofit charter management organization that prepares young people to compete for and succeed in top-tier high schools. Through our Bronx and Stamford Excellence schools, we cultivate intellectual, artistic, social, emotional, and ethical development within a caring and rigorous academic environment. Who We Need The Operations Assistant will help organize and run the daily administrative operations of the facility, support a myriad of office tasks, and work diligently under the supervision of the Director of Vendor Relations and Billing. The ideal candidate will possess a keen attention to detail, be highly organized, have excellent interpersonal and communication skills, maintain confidentiality, and have excellent problem-solving skills. Key Responsibilities * Administrative Support & Office Operations * Assist with office functions and provide assistance to network staff. * Sort and distribute communications in a timely manner. * Assist with building intercom communications. * Provide general support to visitors and callers. * Maintain storage and supply areas. * Organize and monitor supply levels, receive deliveries, and verify items received. * Manage and address office-related issues as they arise. * Process vendor time sheets. * Coordinate onboarding of vendors * Assist with porter coverage. * Maintain trusting relationships with suppliers, customers, and colleagues. * Organize and maintain digital filing systems * Assist in the collection of insurance documentation * Provide regular updates on pending task * Support scheduling of conference rooms and events * Performs other duties as assigned. Qualifications: * High School Diploma or General Equivalency Diploma (G.E.D.) required. * Minimum of 2 years of work experience as an Operations/Office Assistant or similar administrative role required. * A thorough understanding of office management procedures is required. * Excellent organizational and time management skills required. * Analytical abilities and problem-solving aptitude required. * Excellent written and verbal communication skills required. * Proficiency in MS Office Suite (MS Word, Excel, PowerPoint, Outlook) required Compensation: * Starting salary $47,741. Salary is commensurate with experience and qualifications. * Health, dental, and vision benefits & 403 (b) available. * Paid Time Off/Paid Sick Leave/Parental Leave/FMLA * Short-term, Long-term Disability benefits, and Life Insurance * Up to $5000/year Tuition Reimbursement

Responsibilities

The Operations Assistant manages daily administrative facility operations and provides general support to network staff and visitors. Key duties include coordinating vendor onboarding, managing supplies, and maintaining digital filing systems.