Next-Gen Admin at Southwest Church

Indian Wells, California, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Feb, 26

Salary

0.0

Posted On

25 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Communication, Organization, Attention To Detail, Team Player, Problem Solving, Budget Tracking, Event Planning, Volunteer Coordination, Project Management, Digital File Management, Confidentiality, Leadership Development, Training Coordination, Hospitality, Metrics Tracking

Industry

Religious Institutions

Description

Description WHO WE ARE OUR FOCUS Southwest Church is focused on discipling people to become committed followers of Jesus Christ. We desire all members of Southwest to be: PLANTED - The Call to Salvation ROOTED - The Call to Foundation GROWING - The Call to Maturation GOING - The Call to Multiplication OUR VALUES We are FAITHFUL - We love Jesus! Our gospel-centered church will be driven by our gospel- centered team. We will aim for faithfulness to Jesus, Jesus’ Word, and Jesus’ will above all else. (1 JOHN 4) We are FAMILY - Our families are our first ministry not the church. Our families will love the church and never feel like they have to compete with the church. So we’ll honor the Sabbath, honor time away from work to invest in our families, and encourage our people to do the same. (1 TIMOTHY 3) We are FUN - Laughing, enjoyment, and celebration is gonna be normal here. Our calling is a serious one, but it is not one that is without amazing fun! (ECCLESIASTES 8) We are FREE - We are a team on a mission. And you’re free to make that mission happen! We let thoroughbreds run. We’ll give you the play and make sure you’re free to run it. Our team is free to lead. Free to speak. Free to innovate. Free to fail. All for the purpose of achieving the mission God has given us. (GALATIANS 2) We are FORGIVING - Sin is serious and we won’t let it remain in the camp. We will constantly forgive one another because we’ve been forgiven. When conflict happens, we’ll address it quickly, respond graciously, and move forward by keeping short accounts with each other. (MATTHEW 18) We are FLEXIBLE - We embrace change! There are no sacred cows here, just a sacred goal to make Jesus famous! We’ll be geared to the times but anchored to the rock. (MARK 2) We are FORTHRIGHT - We want to bear much fruit! And because ministry is hard to measure, we’ll allow iron to sharpen iron to make one another better! So we’re gonna be forthright. Because fearless feedback yields fruit! (PROVERBS 27) SUMMARY The Next Gen Admin provides essential administrative, organizational, and ministry support for the Next Gen Pastor. This role will directly assist with the Young Adults Ministry, the Pastoral Residency Program, and the Ministry Training Institute. The Next Gen Admin helps ensure that each ministry operates smoothly through excellent communication, reliable systems, strong attention to detail, and a heart for discipleship. This person serves as a key support to the Next Gen Pastor and plays an important part in creating environments where young adults and ministry trainees can grow spiritually, develop leadership, and serve the church. Requirements KEY RESPONSIBILITIES As a vital team member within the Next-Gen ministry team, your responsibilities include, but are not limited to: Administrative Support Provide day-to-day administrative assistance to the Next Gen Pastor. Manage calendars, schedule meetings, and coordinate ministry appointments. Prepare documents, reports, presentations, and ministry communication as needed. Organize digital files, track projects, and ensure timely follow-up on tasks and deadlines. Assist with budget tracking, reimbursements, and purchasing for Next Gen ministries. Young Adults Ministry Support weekly gatherings, events, and small groups for Young Adults. Assist with communication, including emails, social posts, reminders, registration pages, and follow-up. Coordinate volunteer schedules and maintain rosters. Help prepare materials, signage, room set-up, and hospitality needs. Update attendance, engagement metrics, and new guest data in Rock RMS. Pastoral Residency Program Assist with onboarding new residents, schedules, training dates, and evaluations. Coordinate communication between residents and supervisors. Maintain residency resources, handbooks, and training materials. Track resident progress, assignments, and required ministry hours. Support Residency interviews, events, retreats, and end-of-year celebrations. Ministry Training Institute (MTI) Support the administrative needs of MTI classes, sessions, and cohorts. Manage class registration, communication, and student follow-up. Help prepare course materials, syllabi, packets, and digital resources. Assist instructors with scheduling, room set-up, attendance tracking, and evaluations. Maintain accurate records for students, class schedules, and completion milestones. Communication & Coordination Serve as a primary point of contact for young adults, residents, MTI students, and volunteers. Respond to emails and inquiries in a timely and professional manner. Coordinate cross-department needs with Operations, Production, Facilities, Communications, and Guest Services. Support promotional efforts for young adult gatherings, residency recruitment, and MTI programs. Events & Logistics Assist with planning and executing events, retreats, special gatherings, resident trainings, and ministry nights. Coordinate logistics such as food, supplies, room reservations, set-up/tear-down, registration lists, and check-in. Maintain an organized inventory of ministry supplies and curriculum materials. QUALIFICATIONS 2+ years related experience in a ministry setting preferred. Able to meet deadlines while managing multiple projects. Strong communication and computer skills. Must be a proactive self-starter, creative problem solver and team player. Able to work collaboratively with other department teams to support the ministry of Southwest Church. Understanding of confidentiality and proper care of personal information. Knowledge of computer applications such as Word and/or Pages, Excel and/or Numbers, PowerPoint and/or Keynote, etc. Physical requirements: Constant periods of sitting and repetitive motions. Occasionally able to lift or move up to 20lbs and standing or walking.

Responsibilities

The Next Gen Admin provides essential administrative, organizational, and ministry support for the Next Gen Pastor. This role assists with the Young Adults Ministry, Pastoral Residency Program, and Ministry Training Institute to ensure smooth operations and effective communication.