Description
3029865: Nursing Operations Coordinator -Nursing Administration - Mount Sinai Hospital - Full Time Day
Responsible for providing administrative, operational, and financial support under the direction of the Inpatient Operations team within an inpatient service at The Mount Sinai Hospital. Coordinator collaborates closely with physician and nursing leadership within service to assist with daily operations and service-specific needs.

Responsibilities

• Assists Inpatient Operations Service Leader with operational activities, including activities related to daily operations and environment of care.
• Submits requests to appropriate ancillary departments to facilitate resolution of environmental concerns in patient care areas.
• Supports Inpatient Operations Service Leader with preparations for facility projects and renovation projects to minimize the impact on hospital operations and patient experience.
• Assists with ongoing initiatives on various topics, including: operational improvement, regulatory compliance, patient experience, technology and digital engagement, communication, and supply chain.
• Supports purchasing process for capital and non-capital items, including submission of financial transactions, vendor management, and payment confirmation.
• Ensures appropriate documentation of administrative, operational, and financial functions within Inpatient Operations Team.
• Maintains position control documents for each assigned unit.
• Collaboratively ensures the following HR transactions are submitted in a timely and appropriate manner:
• Transactions for new positions, replacement positions, terminations, position transfers, status changes, clinical ladder advancements (MSH only), and other related transactions.
• Transactions for leave of absences, including collaboration with site assigned Leave Coordinators as needed.
• Initiates, monitors, and troubleshoots HR transactions in appropriate systems.
• Initiates payroll inquiry requests, researches payment discrepancies, and conveys updates to Payroll supervisor.
• Monitors hours of part-time union staff to avoid the conversion to a full time work status.

Qualifications

• HS diploma/GED
• Prior experience in working in an office environment collaborating with many different people/projects.

• Assists Inpatient Operations Service Leader with operational activities, including activities related to daily operations and environment of care.
• Submits requests to appropriate ancillary departments to facilitate resolution of environmental concerns in patient care areas.
• Supports Inpatient Operations Service Leader with preparations for facility projects and renovation projects to minimize the impact on hospital operations and patient experience.
• Assists with ongoing initiatives on various topics, including: operational improvement, regulatory compliance, patient experience, technology and digital engagement, communication, and supply chain.
• Supports purchasing process for capital and non-capital items, including submission of financial transactions, vendor management, and payment confirmation.
• Ensures appropriate documentation of administrative, operational, and financial functions within Inpatient Operations Team.
• Maintains position control documents for each assigned unit.
• Collaboratively ensures the following HR transactions are submitted in a timely and appropriate manner:
• Transactions for new positions, replacement positions, terminations, position transfers, status changes, clinical ladder advancements (MSH only), and other related transactions.
• Transactions for leave of absences, including collaboration with site assigned Leave Coordinators as needed.
• Initiates, monitors, and troubleshoots HR transactions in appropriate systems.
• Initiates payroll inquiry requests, researches payment discrepancies, and conveys updates to Payroll supervisor.
• Monitors hours of part-time union staff to avoid the conversion to a full time work status