Occupancy Specialist II at Island Palm Communities

Richmond, California, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Sep, 26

Salary

23.0

Posted On

27 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Leasing, Marketing, Recertifications, Compliance, Customer Service, Interpersonal Communication, Attention To Detail, Microsoft Office, Waitlist Management, Property Tours, Resident Relations, Documentation Review

Industry

Real Estate

Description

WinnCompanies is searching for a Occupancy Specialist II to join our team at Monterey Pines, a 324-unit affordable housing community located in Richmond, CA. In this role, you will perform all day-to day leasing and marketing activities related to apartment rentals, move-ins, re-certifications, and lease renewals at a mixed income property while maintaining budgeted occupancy at the highest attainable rents at all times. The pay range for this role is $20.00 to $23.00 per hour depending on experience. The selected candidate will adhere to the following schedule: Monday through Friday, from 8:00AM to 5:00PM. Responsibilities: Process initial, interim, and annual recertifications. Notify residents of their impending recertifications using notices supplied by Property Management Software. Conduct the recertification interviews with residents. Review each recertification to ensure that all checklist items are complete. Send recertification verification forms to the appropriate agencies (e.g., Social Security Administration, place of employment, welfare agency, Veterans Administration) relevant banks, and other organizations (e.g., drug stores). Complete the recertification worksheet necessary to prepare the voucher (i.e., Form 50059) for the local HUD office, state agency, or local housing authority. Assist the Property Management staff with preparing for the property review by owners, regulatory agencies, auditors, etc., as necessary. Ensure all information is accurate and entered in the Property Management Software. Comply with company policies regarding the proper treatment of Tax Credit and Resident files. Assist the Property Management staff with all facets of the move-in process. Ensure that files comply with the regulations of all funding/regulatory agencies. Ensure recertifications are fully completed and executed with Property Manager and resident signatures by the date due. Ensure that the recertification reporting calendar is followed and that all recertification reports and letters to tenants are run and delivered timely. Ensure all prospect information is maintained and managed in a waitlist and in compliance with regulations, including but not limited to: completing guest cards, purging the waitlist at periodic intervals to ensure active and available prospects are at the top of the list, keeping in contact with the top prospects to ensure interest continues when vacancies become available, etc. Show vacant apartments or take prospects on property tours to solidify interest and pre-qualify applicants as necessary explaining income qualifications and required documentation for certification process. Perform special assignments as necessary. Requirements: High school diploma or GED equivalent. 3-5 years of relevant work experience. Experience with web-based applications and computer systems such as Microsoft Office. Excellent customer service skills. Outstanding interpersonal and communication skills. Superb attention to detail. Ability to work under pressure. Ability to work with a diverse group of people and personalities. Preferred Qualifications: Associate's degree. CPO, COS and/or SCHM certifications. Bilingual in English and Spanish. Our Benefits: Regular full-time US employees are eligible to participate in the following benefits: Generous time off policies (including 11 paid holidays, 12 for MA employees; Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday) 401(k) plan options with a company match Various Comprehensive Medical, Dental, & Vision plan options Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions) Tuition Reimbursement program and continuous training and development opportunities Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options Employee Corporate Discount Programs Flexible and/or Hybrid schedules are available for certain roles Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families To learn more, visit winnbenefits.com Why WinnCompanies? A job you can be proud of: WinnCompanies is a nationally recognized leader in apartment community management and development. Our team members are committed to helping people in the communities we serve and making a positive difference in their lives. A job that challenges you: Our employees are responsible for our growth and success, and we challenge our team members to always be their best in our fast-paced, dynamic and rewarding workplace. A job you can learn from: We offer multi-faceted leadership and learning opportunities to support our team members’ career growth and professional development. A team that cares: We value teamwork, innovation, diversity and mutual respect. Through our recognition and rewards programs, we’re committed to celebrating and uplifting our team members. About Us: WinnCompanies is a mission-driven, national business focused on building and operating top quality affordable housing communities for individuals and families of all incomes, including members of the U.S. Armed Forces and their families. Our people are the source of our success – 4,300+ team members working together to create the best possible living communities in 27 states, Washington, D.C., and Puerto Rico. Whether your skills are in operations, maintenance, leasing, compliance, marketing, IT, HR, accounting or finance, there’s a role for you at WinnCompanies. Your passion for excellence can help us make a positive impact in the lives of real people every day. If you are a California Resident, please see our Notice of Collection here. Salary will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors. The position requires a background check which includes criminal, employment verification, reference checks, credit history and drug testing due to the following job responsibilities: administration of rental applications and other resident paperwork, acceptance of rental payments, unit inspections, and processing of financial and banking data. Due to the access to personally identifiable information contained in resident applications and files, financial systems, unit keys, as well as interaction with resident population, employment applicants shall be subject to a criminal background check. Qualified applicants with arrest or conviction records are encouraged to apply and will be considered for employment in accordance with the LA County Fair Chance Ordinance and the California Fair Chance Act. Internal candidates, please apply here: Internal Careers Hub

Responsibilities

Manage day-to-day leasing, marketing, and recertification processes for a mixed-income affordable housing community. Ensure all resident files and certifications comply with HUD and other regulatory agency requirements.