OCONUS Travel Compliance Specialist/Coordinator
Job Category: Administration
Time Type: Full time
Minimum Clearance Required to Start: Secret
Employee Type: Regular
Percentage of Travel Required: None
Type of Travel: None

THE OPPORTUNITY:

The OCONUS Travel Compliance Specialist/Coordinator will be responsible for ensuring that all travel-related activities for DoD contractors operating in Overseas Contingency Operations (OCONUS) adhere to federal regulations, DoD policies, and company-specific guidelines. This role requires a meticulous approach to compliance, strong analytical skills, and the ability to work collaboratively with various stakeholders. We are seeking a highly organized Travel Compliance Coordinator with extensive experience in Government Contracting and OCONUS travel compliance. The ideal candidate will manage all aspects of travel logistics for government contracts, ensuring compliance with federal travel regulations, SOFA and OCONUS travel requirements.

QUALIFICATIONS:

Required:

• University Degree (BA/BS) or equivalent experience and 3+ years of related work experience.
• Strong knowledge of federal regulations and DoD policy compliance related to OCONUS travel.
• Experience with the Synchronized Predeployment and Operational Tracker (SPOT) system.
• Experience with Joint Travel Regulations (JTR) and Federal Travel Regulations (FTR).

• Active Secret clearance

Coordination and Communication:

• Serve as a liaison with the International Business Office (IBO) and government entities for arrangement of travel to OCONUS locals
• Coordinate and process LOAs through the Synchronized Predeployment and Operational Tracker (SPOT) system.
• Communicate compliance requirements and updates to relevant personnel.
• Ensure all necessary documentation such as passports, visas, Letters of Authorization (LOA),or other clearances are procured prior to travel.
• Coordinate the organization’s travel needs, managing OCONUS travel arrangements, ensuring compliance with SOFA requirements and the organization’s travel policy.
• Compliance Monitoring:
• Ensure all travel activities comply with DoD regulations, Joint Travel Regulations (JTR) and Federal Travel Regulations (FTR), and company policies.
• Conduct regular audits and reviews of travel documentation.
• Ensure travel processes are efficient, cost-effective, and meet contract obligations.
• Identify and report any non-compliance issues to the Program Manager.

Documentation and Record-Keeping:

• Update and maintain personal information on all deployed personnel throughout their deployment or TDY.
• Maintain accurate and up-to-date records of all travel-related documentation and track execution of plans.
• Track document acquisition status for travel compliance.
• Ensure proper documentation is submitted for all travel claims and expenses.
• Utilize Microsoft Office (Excel, Word, Outlook, PowerPoint) to generate reports, track documentation, and communicate travel requirements.

Policy Development and Implementation:

• Assist in the development and update of OCONUS travel policies and procedures.
• Provide training and guidance to employees on travel compliance requirements.