ARE YOU HIGHLY ORGANISED, ANALYTICALLY MINDED, AND KNOWN FOR YOUR KEEN ATTENTION TO DETAIL?

Are you looking to join a fast-paced, entrepreneurial, and rapidly growing company where your voice is heard, your ideas matter, and your career can thrive?
We are looking for a proactive and enthusiastic Office Admin Assistant to support our Morpeth office and to support our Managing Director’s Executive Assistant.
In this role, you will play a key part in ensuring the smooth running of our office operations, while gaining exposure to an exciting, agile business environment.

WHO ARE WE?

Talentheads is an award-winning, passionate Talent business now entering our fifth year.
With over 100 years of collective experience across recruitment, training, and strategy, our growing team of 8 are proud to partner with local businesses to drive a real, long-lasting impact on their growth journeys.
Due to increased demand and an expanding workload, we are now looking to recruit a Part-Time Office Admin Assistant to join us at our Morpeth office.
At Talentheads, we live by our core values - Brave, Community, and Legacy - and we are looking for someone who truly shares these values and is passionate about making a real difference to businesses and communities across the North East.

ABOUT THE ROLE:

This is an exciting opportunity to join a fast-paced, entrepreneurial environment where no two days are the same.
We work with a wide range of clients, and every day brings fresh challenges and opportunities - so we need someone who is collaborative, proactive, organised, and willing to roll up their sleeves to support the team wherever needed.
You will work closely with our Executive Assistant and leadership team to ensure smooth day-to-day office operations, support internal processes, and help us continue delivering outstanding service to our clients.

RESPONSIBILITIES WILL INCLUDE:

• Greeting clients and visitors professionally, ensuring they feel welcomed and directing them appropriately within the office.
• Acting as the first point of contact for clients, handling enquiries in person, over the phone, and via email with a professional and friendly manner.
• Organising internal and external meetings and events, including scheduling, booking venues, arranging catering, and preparing necessary materials.
• Sending out meeting invites, event communications, and follow-up information to attendees in a timely and organised manner.
• Managing office supplies, ensuring stock levels are maintained.
• Supporting the preparation of reports, presentations, and general business correspondence as needed.
• Maintaining an organised and efficient office environment, including managing filing systems (physical and electronic) and ensuring shared spaces are tidy and presentable.
• Occasionally assisting with diary management for senior staff, including scheduling appointments and arranging travel if necessary.
• Providing general administrative support to the wider team, including data entry and minute-taking during meetings.
• Helping to maintain a positive and professional office culture through proactive support and communication.