Office Admin & Communication Junior Specialist/Specialist

at  Zurich insurance

CANDIDATE’S PROFILE:

We are looking for a person who is/has:

• Previous experience as Marketing/Communication Specialist or Office Admin/Receptionist, preferably in international organization
• Good presentation skills
• Excellent verbal, written, video communication skills
• Creative and familiar with newest communication tools and trends
• Experience in social media, design of promotional materials, sending regular company updates
• Well organized, able to prioritize tasks
• Has the ability to build relationships with an international network and key stakeholders across different levels in and out of the organization.
• With exceptional attention to detail, working to consistently high standards.
• Fluent in English language
• Able to independently perform assignments in a standalone manner and coordinate complex assignments.
• He/she must be flexible, have a high degree of maturity, self-confidence and strong interpersonal skills.

WHO WE ARE:

Zurich Insurance Group (Zurich) is a leading multi-line insurer serving people and businesses in more than 200 countries and territories. Founded 150 years ago, Zurich is transforming insurance. In addition to providing insurance protection, Zurich is increasingly offering prevention services such as those that promote wellbeing and enhance climate resilience. Reflecting its purpose to ‘create a brighter future together,’ Zurich aspires to be one of the most responsible and impactful businesses in the world. It is targeting net-zero emissions by 2050 and has the highest-possible ESG rating from MSCI. In 2020, Zurich launched the Zurich Forest project to support reforestation and biodiversity restoration in Brazil. The Group has about 60,000 employees and is headquartered in Zurich, Switzerland. Zurich Insurance Group Ltd (ZURN), is listed on the SIX Swiss Exchange and has a level I American Depositary Receipt (ZURVY) program, which is traded over-the-counter on OTCQX. Further information is available at www.zurich.com.
In March 2016 we established a Shared Service Centre in Kraków, in Poland to support our global strategy. It is from this location that we have created a global shared service platform, focusing on advanced business functions such as financial accounting and reporting, planning and performance management, ICFR testing, financial systems management as well as HR integrated talent management operations.

RESPONSIBILITIES:

• Creates internal and external communications materials in accordance with current brand and style guideline
• Updates intranet, company social media and email communication and monitors them for accuracy of information
• Support in the development of publication (including posters, banners, digital images for intranet use, infographics etc. in accordance with company branding)
• Assists with coordination of company events, as needed
• Providing coverage of reception area with a friendly and professional presence, greeting and assisting all visitors
• Contact with internal & external service providers (technical service, cleaning, landlord, etc.).
• Maintaining general office equipment and consumables
• Execution of local procurement activities in line with Zurich global guidelines.
• Regular alignment with Global Procurement team regarding procurement processes/polices changes.
• Assisting in organizing and planning internal meetings and arrange logistics and catering.
• Scheduling conference rooms, ordering supplies, maintaining office equipment inventory and mailroom back up as required locally.
• Ensuring completion of paperwork, sign-in and security procedures.
• Suppling information to callers, relay messages and announcing visitors.
• Maintaining security and safety standards as required, ensuring that visitors are escorted, and contractors do not have access to areas without the appropriate authorization or supervision maintained.
• Performing other administration tasks as required.