Office Admin ( Contract ) at EPOS

Kuala Lumpur, Kuala Lumpur, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

21 Sep, 26

Salary

0.0

Posted On

23 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Operations, Facilities Management, HR Administration, Vendor Management, Budgeting, Cost Control, Stakeholder Management, Onboarding, Offboarding, Space Planning, Compliance, Employee Engagement

Industry

Financial Services

Description

About EPOS Backed by Ant International (a global leader in digital payments, digitisation, and financial technology solutions) EPOS, part of its global merchant payment services Antom, is a leading Point-of-Sale (POS) digital solutions provider based in Singapore. Role Summary : Responsible for overseeing office operations, facilities, and HR operational functions to ensure a smooth, efficient, and well-managed workplace. This role includes office administration, vendor management, cost control, and HR operational support while working closely with different teams in a fast-paced and collaborative environment. Candidates who are proactive, adaptable, and eager to grow across both administration and HR functions are encouraged to apply. Office Operations & Facilities: Manage overall office operations and administrative functions Plan and manage office relocation, seating arrangements, space planning, and layout optimization to support efficient workspace utilization Oversee all office-related agreements, including tenancy agreements, utilities agreements (electricity, water, internet, etc.), maintenance contracts, and other office service agreements Coordinate with landlords, utility providers, and service vendors for renewals, compliance, and issue resolution Manage office facilities, maintenance, repairs, and workplace safety compliance Handle office supplies, equipment, and vendor management (cleaning, security, pantry, IT support, etc.) Monitor and control office operating budget and expenses HR Operations: Support HR operational processes including onboarding and offboarding Manage employee records, documentation, and HR filing systems Coordinate HR administration such as letters, confirmations, and internal HR updates Assist in attendance tracking, leave administration, and payroll input support (if applicable) Ensure HR policies and procedures are properly implemented in daily operations Support employee engagement activities and internal communications General: Ensure compliance with company policies and regulatory requirements Drive continuous improvement in office and HR operational efficiency Act as key liaison between management, employees, and external service providers Proven experience in office operations and HR administration (senior level) Strong experience in managing office agreements, utilities, and vendor contracts Good understanding of HR operations and employment practices Strong organizational, leadership, and multitasking skills Financial awareness for budgeting and cost control Strong communication and stakeholder management skills

Responsibilities

Oversee overall office operations, facilities management, and vendor contracts to ensure an efficient workplace. Provide operational HR support including onboarding, offboarding, and employee record management.