THE OPPORTUNITY

CBRE is seeking a resourceful individual to provide administrative, marketing, and sales support while working in a highly collaborative team environment. This role is the backbone of the sales team and is highly valued.

QUALIFICATIONS

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• High school diploma or general education degree (GED) and a minimum of two years of related experience and/or training.

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• Post secondary diploma or degree or equivalent combination experience and education, real estate background an asset.

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• Minimum 1 year experience providing administrative support to a team of professionals, sales or marketing environment preferred.

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• Proficiency in all Microsoft Office applications.

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• Experience using Adobe Creative Cloud, particularly InDesign, would be considered an asset
  
  Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future

RESPONSIBILITIES

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• Coordinates and uploads all new MLS listings, amendments and changes while complying with all rules and regulations

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• Provides daily reception relief to Receptionist. Greets and announces clients, applicants and visitors while following security procedures. Receives and directs incoming calls to appropriate personnel and voicemail.

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• Schedules and maintains a calendar of meetings, completes travel or conference arrangements, and arranges meetings and conferences as requested.

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• Responds to general inquiries and provides information as needed, while maintaining confidentiality of sales, marketing, client and proprietary information and data in all communications.

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• Communicates with clients, vendors, and other sales professionals.

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• Maintains and updates relevant databases and requests website/professional profile updates.

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• Organizes and maintains filing system, file correspondence and other records.

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• Gathers supporting documentation to complete trade records and deal booking documents for various transactions while abiding by company accounting policies as well as local and national laws.

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• Creates and initiates property marketing materials and requests.

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• Work on ongoing long-term assignments while prioritizing day to day tasks.

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• May coordinate schedules and appointments for sales team members.

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• May attend sales team meetings for the purpose of recording meeting minutes or action items.

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• May be responsible for coordination/planning and execution of special events and conferences for client, or sales team.

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• Performs other duties as assigned.

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• Graphic Design: types, formats, and produces documents such as brochures, proposals, presentations, correspondence, and standard reports. Responsible for producing all marketing materials to the same high standard of all CBRE Canada offices.

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• Establishes and maintains record keeping and filing systems.

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• Completes expense reports and handles reconciliation of receipts for a designated workgroup

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• May perform administrative duties specific to a department such as, conducting research, updating databases, and preparing collateral materials for mass mailings.

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• Coordinates services for outbound mail.

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• Organizes office supplies and maintains print room. Maintains a level of supplies, paper, binding supplies, etc

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• Organizes quarterly Health & Safety Committee meetings, sends out invites, orders lunch and records minutes

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• Maintains all common area office equipment. Arranges equipment service as needed.