Office Admin - KPSM at Kratos Industries LLC

Golden, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Jun, 26

Salary

55000.0

Posted On

31 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Administrative Support, Data Entry, Internal Communications, Records Management, Time-Management, Organization, Communication, Multitasking, Discretion, Proactive Attitude, Microsoft Office Suite, Google Workspace

Industry

Electric Power Transmission;Control;and Distribution

Description

Description POSITION SUMMARY: We are seeking a proactive, detail-oriented, and highly organized Office Administrative Assistant to join our dynamic team. This role is crucial to ensuring smooth day-to-day office operations, supporting staff, coordinating communications, and maintaining a welcoming, efficient work environment. The ideal candidate is a strong multitasker with excellent communication skills and a passion for administrative excellence. Key Responsibilities Office Management: Maintain office supplies inventory and place orders as necessary Water Plants Greet visitors and manage front desk duties Set up small parcel shipments DHL, FedEx, UPS Administrative Support: Schedule and coordinate meetings, appointments, and travel arrangements Prepare and edit documents, reports, memos, and correspondence Maintain organized digital and paper filing systems, (work orders, travelers, shipping documentation) Data Entry Provide vacation coverage for order entry associates Support members of the operations team with routine tasks, and special projects as needed. Assist with new hires onboarding (welcome them and get them to the correct place for onboarding) Internal Communications: Disseminate internal announcements and updates Support planning and execution of staff events, meetings, and catering Records & Data Management: Maintain accurate employee and vendor records Input and update data into internal systems and spreadsheets Handle confidential information with discretion and professionalism Special Projects: Assist with research, reporting, and documentation for internal initiatives Support budget tracking and expense reporting Participate in operational process improvements Qualifications Education: High school diploma or equivalent required Experience: 2+ years of experience in an administrative or office support role Skills & Competencies: Excellent verbal and written communication skills Strong organizational and time-management abilities Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace Ability to handle multiple tasks with a high degree of accuracy Discretion with confidential information Friendly, professional demeanor and a proactive attitude Ability to thrive in a fast-paced environment

Responsibilities

This role is responsible for ensuring smooth day-to-day office operations, which includes managing supplies, handling front desk duties, coordinating shipments, and providing administrative support like scheduling and document preparation. The assistant will also manage records, assist with new hire onboarding, and support the operations team with routine tasks and special projects.