Office/Admin Manager at Filmhouse Cinema

Lagos, Lagos, Nigeria -

Full Time

Start Date

Immediate

Expiry Date

11 Mar, 26

Salary

0.0

Posted On

11 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Administrative Oversight, Vendor Management, Budget Management, Procurement, Organizational Skills, Time Management, Communication Skills, Interpersonal Skills, Attention to Detail, Leadership Skills, Negotiation Skills, Microsoft Office Suite, Problem-Solving, Process Improvement

Industry

Movies;Videos;and Sound

Description

Company Description Filmhouse Cinemas is a dynamic film exhibition company with a style that incorporates multifarious features, including state-of-the-art cinema technologies and luxurious dine-in cinema services; administered by a professional operations management. Job Description RESPONSIBILITIES: Office Management Oversee day-to-day office operations to ensure a clean, safe, and efficient working environment. Manage front desk operations and supervise administrative staff. Maintain office supplies, equipment, and inventory; ensure timely restocking and maintenance. Coordinate office layout planning, workstation assignments, seating charts, and office moves. Ensure all office infrastructure (internet, power, utilities) functions optimally and liaise with service providers where needed. Administrative Oversight Develop and implement administrative procedures, standards, and policies. Manage document control, filing systems, and administrative workflows for efficiency and compliance. Support HR with onboarding logistics, ID cards, workspace setup, and induction arrangements. Handle correspondence, memos, and internal communications where necessary. Vendor & Facility Management Manage relationships with vendors, suppliers, cleaners, security, and facility partners. Review and negotiate contracts to ensure cost-effective services. Track and manage facility maintenance, repairs, and service schedules. Ensure compliance with health, safety, and environmental standards within the office. Budget & Procurement Prepare and manage the administrative budget, ensuring cost control and optimal resource utilisation. Process purchase requests, vendor payments, and administrative expenses in line with company policies. Maintain an updated asset register for office equipment and furniture. Support Services Coordinate meeting room bookings, events, and logistics for company functions. Oversee travel arrangements, accommodation, and logistics for staff where applicable. Provide administrative support to senior management as required. Qualifications Proven experience in an administrative support or office management role, with a preference for experience supporting senior executives. Exceptional organizational and time-management skills with the ability to prioritize and manage multiple tasks in a fast-paced environment. Strong organisational and multitasking ability Excellent communication and interpersonal skills High attention to detail People management and leadership skills Vendor and budget management capability Strong negotiation and documentation skill Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. High level of professionalism, discretion, and the ability to handle sensitive information. A proactive approach to problem-solving and process improvement. Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.

Responsibilities

The Office/Admin Manager will oversee day-to-day office operations and manage administrative staff to ensure an efficient working environment. Responsibilities also include vendor management, budget preparation, and providing administrative support to senior management.