We are currently seeking a highly organized and proactive Office Secretary/Executive Assistant to provide comprehensive administrative support to our management team.

Responsibilities:

• Coordinate and manage the day-to-day administrative tasks for the management team, including scheduling meetings, organizing calendars, and making travel arrangements.
• Proactively follow up on action items, deadlines, and deliverables to ensure timely completion and efficient workflow.
• Handle incoming and outgoing calls, emails, and other forms of correspondence promptly and professionally.
• Prepare and send well-crafted emails and other written communications to clients, ensuring clear and concise messaging.
• Assist in the preparation and distribution of documents, reports, and presentations for meetings or client presentations.
• Collaborate closely with internal departments to gather and provide necessary information for client inquiries and requests.
• Manage and update client databases, ensuring accuracy and completeness of client information.
• Provide general administrative support, such as filing documents, organizing office supplies, and maintaining office equipment.

Requirements:

• Experience as an Office Secretary, Executive Assistant, or similar role, preferably in a fast-paced environment.
• Excellent verbal and written communication skills, with a professional and courteous demeanor.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks effectively.
• Proficient in using various office software (e.g., MS Office Suite) and comfortable learning new systems and tools.
• Demonstrated ability to build and maintain professional relationships with clients through various communication channels.
• Familiarity with social media platforms and knowledge of best practices for engaging with clients online.
• Proactive and self-motivated, with the ability to work independently and anticipate the needs of the management team.
• Excellent time management skills and the ability to multitask in a fast-paced environment.
• Strong problem-solving skills, with the ability to think quickly and adapt to changing situations.
• A positive attitude, flexibility, and a willingness to take on additional responsibilities as needed.

Job Type: Full-time
Pay: AED2,500.00 - AED3,500.00 per mont

• Coordinate and manage the day-to-day administrative tasks for the management team, including scheduling meetings, organizing calendars, and making travel arrangements.
• Proactively follow up on action items, deadlines, and deliverables to ensure timely completion and efficient workflow.
• Handle incoming and outgoing calls, emails, and other forms of correspondence promptly and professionally.
• Prepare and send well-crafted emails and other written communications to clients, ensuring clear and concise messaging.
• Assist in the preparation and distribution of documents, reports, and presentations for meetings or client presentations.
• Collaborate closely with internal departments to gather and provide necessary information for client inquiries and requests.
• Manage and update client databases, ensuring accuracy and completeness of client information.
• Provide general administrative support, such as filing documents, organizing office supplies, and maintaining office equipment