Office Administration/ Install Coordinator at Jerry Kelly Heating and Air Conditioning Inc

Saint Peters, Missouri, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jul, 26

Salary

25.0

Posted On

07 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Installation coordination, Inventory management, Scheduling, Vendor communication, ServiceTitan, Microsoft Office, Data entry, Problem-solving, Multitasking, Record keeping, HVAC knowledge, Customer service, Time management, Attention to detail

Industry

Construction

Description

Description Installation Coordinator Jerry Kelly Heating & Air Conditioning Jerry Kelly Heating & Air Conditioning is a trusted leader in residential home services, known for delivering high-quality installations and exceptional customer experiences. We are growing and looking for a detail-oriented Installation Coordinator to join our team and play a key role in supporting our Installation Department. Why Join Us? 401(k) with up to 4% company match Health, dental, and vision insurance Paid time off Stable, growing company with advancement opportunities Schedule Monday, Tuesday, Friday: 11:30 AM – 8:00 PM Saturday & Sunday: 7:00 AM – 3:30 PM Days Off: Wednesday & Thursday Position Summary This role is essential to ensuring smooth and efficient installation operations. You will coordinate schedules, manage equipment ordering, maintain inventory accuracy, and support the Install Manager. The ideal candidate thrives in a fast-paced environment, is highly organized, and can manage multiple priorities with precision. Requirements Coordinate installation schedules with customers, technicians, and internal teams Order equipment and materials, ensuring timely delivery for scheduled installs Communicate with vendors and suppliers to resolve delivery or product issues Process and manage all installation-related paperwork, including rebates and warranties Maintain accurate records of installations, orders, and inventory Act as a liaison between sales, installation teams, and customers to ensure seamless execution Monitor inventory levels and place orders to maintain optimal stock Perform routine inventory counts and reconcile discrepancies Utilize inventory management systems (ServiceTitan) to track materials and equipment Support the Install Manager with daily operations and administrative tasks Qualifications High school diploma or equivalent required Previous inventory or coordination experience preferred Experience with ServiceTitan is a plus Strong organizational and multitasking skills Excellent communication and problem-solving abilities Proficiency in Microsoft Office and general computer systems Knowledge of HVAC equipment and installation processes is preferred High attention to detail and accuracy Ability to work both independently and collaboratively Work Environment This is a fast-paced, team-oriented role that requires strong time management and the ability to adapt to changing priorities while maintaining a high level of accuracy and customer service. We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Responsibilities

The Installation Coordinator manages installation schedules, coordinates equipment ordering, and maintains accurate inventory records. They act as a liaison between sales, installation teams, and customers to ensure efficient project execution.