Office & Administration Manager at Accor

Nairobi, , Kenya -

Full Time

Start Date

Immediate

Expiry Date

08 Apr, 26

Salary

0.0

Posted On

08 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Time Management, Communication Skills, Microsoft Office Suite, Problem Solving, Leadership Skills, Facilities Management, Organizational Skills, Confidentiality, Event Planning, Budgeting, Decision Making, Research Skills, Customer Service, Administrative Duties, Project Management

Industry

Hospitality

Description

Company Description "Why work for Accor? We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities. By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/ Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS" Job Description Reporting to the Cluster General Manager or his designate, responsibilities and essential job functions include but are not limited to the following: Support the EXCOM by managing their schedules and deadlines while accommodating requests in a timely manner Personally greeting all internal/external guests, offering support and directing enquiries Consistently offer professional, friendly and engaging service Administer the day-to-day operation of the Executive office Prioritize all telephone calls, in-person visitors and schedule appointments Provide all office administration duties such as written correspondence, email, photocopying and ordering office supplies Maintain confidential filling system for correspondence, policies, standards, regulations and various matters related to the Executive office Take minutes of meetings, compiles and distributes them Types confidential reports and letters Orders and coordinate travel for hotel staff and ensure that all flights have been authorized. Arranges venue, equipment and refreshments for meetings as required by the Cluster General Manager Assists EXCOM in preparation and compiling of draft contracts, presentation and reports. Assists with project proposals and special events Collect organizers and provide appropriate research data by utilizing all available resources, analysis and resource administrative needs in innovative ways Organize and supervise other office activities (recycling, renovations, event planning) Anticipate possible and probable hazards and conditions and either correcting them or take action to prevent them from happening Maintains the highest standards of personal hygiene, dress, uniform, appearance, body language and conduct Responsible business: show involvement and be interested in environmental and or social issues by participating in ESG and departmental activities. In charge of monitoring and improving how the business is viewed online. Controlling correspondence Trust You request tracking, monitoring and weekly reporting. Respond to guest views via OTA’s Google and TripAdvisor and communicate to team members in a timely manner. Qualifications Bachelor's degree in Business Administration, Management, or related field Minimum 3-5 years of experience in office management or similar administrative role Strong organizational and time management skills with the ability to multitask and prioritize effectively Excellent communication skills, both verbal and written Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Demonstrated knowledge of office management systems and procedures Experience in budgeting and financial reporting Proven problem-solving and decision-making abilities Strong leadership skills with experience in supervising and training staff Background in facilities management Ability to work independently and collaboratively in a fast-paced environment Professional certification in office management (e.g., Certified Administrative Professional) is a plus Additional Information Physical Aspects of Position (include but are not limited to): Frequent sitting and walking throughout shift Job-Category: Administration & Support Job Type: Permanent Job Schedule: Full-Time

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Responsibilities

The Office & Administration Manager will support the EXCOM by managing schedules, greeting guests, and overseeing the daily operations of the Executive office. Responsibilities also include handling correspondence, organizing meetings, and assisting with project proposals.