Office Administrative Assistant at Associa

Draper, Utah, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Feb, 26

Salary

20.0

Posted On

20 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office, Customer Service, Business Correspondence, Time Management, Confidentiality, Detail-Oriented, Teamwork, Communication, Office Equipment Operation

Industry

Real Estate

Description

The Administrative Assistant supports and assists with general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members. What We Offer? Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest. Compensation: $20.00 hourly rate, depending on experience How Our Employees Make an Impact: * Update and file association documents for Community Managers. Arrange for the delivery and pick up of documents from storage when necessary. * Update homeowner and association information in C3 and shared files. * Process and distribute incoming and outgoing mail for the office and the Associations. * Process print jobs, scanning and faxing as general office support when needed Other Duties and Responsibilities * Organizes and prepares correspondence relating to association business. * Receives and responds to incoming calls from homeowners, Board members, and vendors. Follow through on various requests. * Reviews invoices for completeness/accuracy of charges and prepares payable vouchers for the manager’s approval if not completed by the Telephone Operator. * Prepares and assists community managers with monthly board packages and in-house mailings. * Relieves the concierge/reception on an as-needed basis. * Other duties as assigned. Qualifications * Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level. * Professional customer service skills. * Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level. * Partner with multiple stakeholders, for example, community managers, vendors, peers, and clients. * Ability to interpret verbal and/or written instructions at a proficient level. * Ability to self-motivate, be proactive, detail-oriented, and successfully function as part of a team. * Ability to keep workspaces organized and maintained. Alerts the Office Manager of low supplies and assists in supply stocking and distribution. * Ability to maintain confidentiality and discretion in the performance of all duties and responsibilities. * Knowledge of company policies, procedures, and forms. * Must be able to work effectively with others in person and in a group setting. * Must be able to prioritize, manage time, and meet deadlines.Must be able to communicate effectively * and professionally on the phone, email, and in person. * Must be able to interpret verbal and/or written instructions at a proficient level. * Must be able to communicate effectively and professionally on the phone, email, and in person. * Must be able to operate general office equipment (copier, fax, phone systems, etc.). Education and Experience • High School Diploma or GED Required • At least one year of directly related or closely related experience Working Conditions • Typical office environment • Frequent social interaction

Responsibilities

The Administrative Assistant supports general office activities and provides customer service support. Responsibilities include updating documents, processing mail, and assisting community managers with board packages.