ABOUT F&D TECH SOLUTIONS

F&D Tech Solutions is a growing company specializing in WI-FI and IT infrastructure. We provide cost-effective voice and data cabling systems for businesses of all sizes. Our expertise includes designing, installing, and supporting networks that enhance productivity and prevent disruptions, ensuring teams can work efficiently.
Our experienced in-house team creates intelligent, versatile, and expandable systems tailored to each business’s needs. We work across various sectors, including the Ministry of Defence, Ministry of Justice, retail, schools, universities, and commercial properties.
At F&D Tech Solutions, we value a collaborative and supportive work environment. As we expand, we seek dedicated professionals to join our team and contribute to our continued success.

EXPERIENCE

• Experience as an Office Administrator and/or Personal Assistant.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint).
• Strong typing skills and ability to draft professional documents.
• Comfortable handling confidential information with discretion.
• Confident managing multiple calendars and coordinating across EU time zones.
• Strong ability to present data accurately and clearly.
• Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy in work.
• Excellent written and verbal communication skills.
• Professional phone etiquette and client-facing skills.
• Proactive, resourceful, and confident in carrying out tasks independently.
• Previous experience managing travel arrangements.

• Provide direct support to company Directors, and occasional personal tasks.
• Interact with customers and engineers daily, providing a high level of support and communication.
• Perform a wide range of administrative and clerical tasks to ensure smooth daily operations.
• Manage and organize both digital and physical files, documents, and records.
• Assist in scheduling internal and external meetings, including preparing agendas and taking minutes when required.
• Arrange travel and accommodation (flights, hotels, car hire) for Directors and team members as needed.
• Conduct data entry and maintain accurate, up-to-date records and documentation.
• Prepare reports, presentations, correspondence, and other documents on behalf of senior staff.
• Manage and update HR systems (e.g., BrightHR), employee records, and training compliance.
• Oversee onboarding processes, including preparing offer letters and contracts for new hires.
• Coordinate communication with suppliers and external services, including leasing companies for the company fleet.
• Track and manage key administrative deadlines, such as training renewals, contract expiries, and license updates.
• Occasionally assist with personal tasks for the Director (e.g., scheduling appointments, booking reservations).
• Support cross-time zone coordination, sometimes outside normal business hours when necessary.