Office Administrative Assistant (Part-Time, Contract) at Balanced Body Inc

Sacramento, California, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Dec, 25

Salary

22.0

Posted On

16 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Coordination, Front Office Support, Supply Management, Visitor Management, Scheduling, Inventory Management, Travel Planning, Communication, Interpersonal Skills, Organization, Attention to Detail, Multitasking

Industry

Wellness and Fitness Services

Description

Description Balanced Body is hiring! We are seeking a proactive, organized, and personable Office Administrative Assistant to serve as the first point of contact for visitors and provide critical support across multiple administrative functions. This role ensures smooth daily operations of our office, supports cross-functional teams, and helps maintain a welcoming, efficient workplace environment. Requirements Front Office Support and Supply Management: Serve as the first point of contact for all visitors and vendors, ensuring a professional, welcoming experience and directing them appropriately. Manage the check-in process, including maintaining the visitor sign-in sheet; Ensure visitors are connected with the appropriate staff member. Organize and maintain office supply inventory and supply room; order supplies. Refill utensils and restock supplies in both breakrooms, track inventory and order replenishment. Keep the office seating chart and internal phone directory up to date. Manage printing, signature collection, and scanning of documents such as contracts and software charge orders. Process incoming, outgoing, and returned mail. Create shipping forms and process orders for small item shipments, including those sent by Marketing to bloggers, editors, and other partners. Maintain and organize physical and digital filing systems. Fulfill requests for material samples (color swatches, wood, and mat samples) and customer catalogs, ensuring all items are mailed and delivered in a timely manner. Ensure the material sample area is well-organized, fully stocked, and clearly labeled, including color swatches, wood, and mat samples; regularly audit inventory levels and restock or reorder as needed to support timely fulfillment. Meeting, Event & Support: Order food for meetings and ensure timely delivery and setup; assist with cleanup afterward. Manage conference room calendars and resolve scheduling conflicts. Partner in managing the company’s on-site studio, including tracking equipment, scheduling usage, and maintaining cleanliness and organization. Internal Team Support: Assist in the coordination and scheduling of on-site Pilates classes for staff. Participate in Fresh Team activities (approx. 1–2 hours per month), supporting company culture and team engagement. Provide comprehensive support for travel planning and booking, including researching travel options, coordinating itineraries, arranging accommodations and transportation. Qualifications: Minimum 2 years of administrative or office coordination experience. Proficient with Microsoft Office Suite (Word, Excel, Outlook). Experience with scheduling and managing calendars. Experience with visitor management and front office operations. Familiarity with inventory management and office supply coordination. Ability to assist with travel planning and document processing. Strong organization, attention to detail and multitasking skills. Effective communication and interpersonal skills. Ability to manage multiple responsibilities in a fast-paced environment. Work Environment: This position is on-site and requires physical presence at the front desk/reception area. The role involves occasional lifting of supplies, walking between departments, and setup/takedown for meetings. Part Time Schedule and Salary: Fully On-site in Sacramento Monday – Friday 10:00AM – 3:00PM 25 hours per week Part-Time 3 month contract with the potential for Full-Time advancement $19-$22 hourly The Company Balanced Body is the world's largest designer and manufacturer of Pilates equipment, as well as a provider of high-quality Pilates and other mind-body instructor training and continuing education. We currently do business in over 100 countries, with world-renowned customer service and a serious commitment to environmentally-friendly business practices. If you want to work with a company with a passion for changing lives in ways small and large, let us hear from you. We offer competitive compensation and excellent benefits including: Medical, Dental and Vision 401(k) + Employer Match Life and Long-Term Disability Insurance - Employer Paid! Paid time off and holidays Balanced Body is an equal opportunity employer dedicated to workforce diversity. NO AGENCY CALLS!

Responsibilities

The Office Administrative Assistant serves as the first point of contact for visitors and provides critical support across multiple administrative functions. This role ensures smooth daily operations of the office and helps maintain a welcoming, efficient workplace environment.