Office Administrative Assistant- Part Time at Nippon Shokken U.S.A. Inc.

Schaumburg, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

14 May, 26

Salary

24.6

Posted On

13 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Receipt Processing, Reimbursement Processing, Data Entry, Time Attendance Management, Customer List Management, Pricing Form Creation, Contract Management, Shipping Troubleshooting, Order Processing, Accounts Receivable Follow-up, Appointment Setting, Inventory Management, Answering Phones, Office Supply Ordering, Typing, Punctuality

Industry

Food and Beverage Manufacturing

Description

Process receipts for everyone in the office. Understanding correct information and process for reimbursement Put receipt information in purchase item list and submit to headquarters within due date Manage, fill out, and submit time attendance sheet Manage and make customer list, NET pricing form, Terms and Conditions, and contracts Troubleshoot for any shipping problems Process orders from customers and also the ones forwarded from sales reps Update customer list when needed. Update AR list daily Contacting customer's accounting department through calls or email to have payments made within due date. Make sample kits Help send DMs. Help ship out any packages Update target sales sheet for each customer Make appointments with customers Check stock of office supplies and order upon manager's approval Manage and check sample stocks twice every month (mid-month and end of the month). Order them upon manager's approval Take phone calls Receiving packages Manage morning announcements and company notices Report to manager about daily progress, problems and proposals Other tasks asked by the manager Job duties are not limited to list above Legally authorized to work in the US without current or future sponsorship for employment visa Valid driver license Report to office every morning in own or public transportation Read, write and speak business level English Ability to lift min. 40 pounds Able to type 30 words within 1 minute without any mistakes Ability to stay seated 4+ hours Ability to use MS Office Suite (PowerPoint, Excel, Word, Outlook), Windows operation system, and Google Punctual Collaborate and cooperate with own department and other departments Able to manage tasks with precision and speed Work hours: The schedule is 4 hours per day during the morning shift (e.g., 9:30 AM - 1:30 PM). Paid Sick Leave Company Party (twice a year) Pay range: $22.30/hr-$24.60/hr

Responsibilities

This role involves extensive administrative support, including processing office receipts, managing purchase item lists, handling time attendance sheets, and maintaining customer and contract documentation. Key duties also include processing customer orders, following up on accounts receivable, managing office and sample supplies, and handling daily communications.