Office Administrative Assistant at Provido Global

Kuala Lumpur, Kuala Lumpur, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

25 Jun, 26

Salary

0.0

Posted On

27 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement Management, Inventory Management, Facility Management, Logistics Coordination, Travel Coordination, Operational Support, Administrative Support, Document Management, Communication Skills, Negotiation Skills, Microsoft Office, Organizational Skills, Time Management, Detail-Oriented, Independent Work

Industry

Description

As a strategic operations and business support partner, Business Support Solutions helps organizations simplify complexity and operate with confidence. Through integrated HR, Finance, and Strategic Governance services, we enable businesses to unlock efficiency, maintain compliance, and scale sustainably across global markets. We don’t just support operations, we transform them into strategic drivers of growth, performance, and long-term success. If your organization is seeking smarter processes, expert support, and technology-driven solutions, this is where operational excellence begins. What You’ll Be Doing Procurement & Inventory Management Manage purchasing of office supplies, pantry items, and cleaning materials. Monitor stock levels and coordinate with vendors to ensure timely replenishment. Facility & Apartment Management Arrange office and apartment cleaning schedules. Coordinate maintenance and repair services to ensure proper upkeep of company properties. Responsible for maintaining office supplies and placing orders Records all administrative payment for processing. Monitors all due dates related to general administrative billings. Logistics & Travel Coordination Organize travel arrangements including flights, accommodations, and transportation. Prepare travel itineraries and ensure smooth coordination for employees and visitors. Operational & Administrative Support Support daily office operations and maintain efficient administrative procedures. Manage and oversees meeting rooms facilities including reservations. Manage bulletin board announcements and displays. Troubleshoot basic office equipment and assist departments with administrative needs. Document & Record Management Prepare, edit, and maintain documents, reports, invoices, and presentations. Maintain organized filing systems (physical and electronic). Ensure proper documentation and database management. What You Bring to the Team Minimum Diploma or Bachelor’s Degree in Business Administration or related field. Good command of English (spoken and written). Strong interpersonal and communication skills with good negotiation ability. Proficient in Microsoft Office (Word, Excel, PowerPoint). Able to perform multi-tasking office work efficiently and accurately. Good organizational and time management skills. Responsible, detail-oriented, and able to work independently. Prior experience in administration or office support is an advantage. Why You’ll Love Working with Us Competitive compensation – We offer a competitive salary package aligned with your experience and contribution Health insurance – Comprehensive medical coverage to support your well-being and peace of mind Meal allowance – Monthly food allowance included as part of your benefits package Professional and career growth opportunities – Continuous learning, development support, and clear opportunities for career advancement within the organization

Responsibilities

The Office Administrative Assistant will manage procurement and inventory, coordinate facility maintenance, and support daily office operations. Additionally, the role involves organizing travel arrangements and maintaining document management systems.