Office Administrative Associate at Kinetic

Costa Mesa, California, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Apr, 26

Salary

0.0

Posted On

17 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Attention To Detail, Communication Skills, Microsoft Office Suite, Google Workspace, Problem Solving, Team Support, Event Planning, Office Coordination, Scheduling, Onboarding Logistics, Administrative Support, Inventory Management, Professional Demeanor, Service Orientation, Cross-Functional Collaboration

Industry

Insurance

Description

About the role The Office Administrative Associate plays a critical role in ensuring smooth day-to-day office operations by providing comprehensive administrative and organizational support across the company. This position is ideal for a detail-oriented professional who thrives in a dynamic environment and takes pride in maintaining an organized, efficient, and welcoming workplace. The role supports leadership and internal teams through office coordination, scheduling, onboarding logistics, and event planning, while continuously identifying opportunities to improve office efficiency and operations. Strong communication skills and a proactive, service-oriented mindset are essential for success in this role. What you'll do ● Serve as the primary point of contact for general office operations and administrative support ● Maintain a clean, organized, and professional office environment ● Order and manage office supplies, kitchen inventory, and equipment ● Coordinate office lunches, catering, and team meals ● Manage calendars, appointments, meetings, and on-site scheduling ● Assist with onboarding logistics, including workspace setup and supply coordination ● Coordinate package delivery to departments ● Facilitate processing of USPS mail, invoices and office-related expenses ● Support leadership and teams with administrative tasks ● Assist with planning meetings, internal events, and company activities ● Communicate effectively with internal teams and external partners ● Identify opportunities to improve office efficiency and organization ● Support special projects and administrative operational needs as assigned Qualifications ● Previous experience in an administrative, office coordination, or similar role ● Strong organizational skills and attention to detail ● Excellent written and verbal communication skills ● Proficiency in Microsoft Office Suite, Google Workspace and general knowledge of web based applications ● Professional demeanor with a proactive, solution-oriented mindset ● Ability to work independently while supporting cross-functional teams ● Experience in a growing or dynamic company environment is a plus Benefits ● Competitive hourly wage ● Health, dental, and vision insurance ● Retirement savings plan (401k) with company match ● Paid vacation and holidays

Responsibilities

The Office Administrative Associate is responsible for ensuring smooth office operations through administrative and organizational support. Key tasks include managing office supplies, coordinating meetings, and assisting with onboarding logistics.