Office Administrative Associate at Kinetic

Costa Mesa, California, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Jul, 26

Salary

30.0

Posted On

02 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office administration, Organizational skills, Attention to detail, Communication skills, Microsoft Office Suite, Google Suite, Scheduling, Onboarding logistics, Event planning, Inventory management, Customer service, Problem solving, Time management, Administrative support

Industry

Insurance

Description

The role The Office Administrative Associate plays a critical role in ensuring smooth day-to-day office operations by providing comprehensive administrative and organizational support across the company. This position is ideal for a detail-oriented professional who thrives in a dynamic environment and takes pride in maintaining an organized, efficient, and welcoming workplace. The role supports leadership and internal teams through office coordination, scheduling, onboarding logistics, and event planning, while continuously identifying opportunities to improve office efficiency and operations. Strong communication skills and a proactive, service-oriented mindset are essential for success in this role. Responsibilities Serve as the primary point of contact for general office operations and administrative support Maintain a clean, organized, and professional office environment Order and manage office supplies, kitchen inventory, and equipment Coordinate office lunches, catering, and team meals Manage calendars, appointments, meetings, and on-site scheduling Assist with onboarding logistics, including workspace setup and supply coordination Coordinate package delivery to departments Facilitate processing of USPS mail, invoices and office-related expenses Support leadership and teams with administrative tasks Assist with planning meetings, internal events, and company activities Communicate effectively with internal teams and external partners Identify opportunities to improve office efficiency and organization Support special projects and administrative operational needs as assigned Required qualifications Previous experience in an administrative, office coordination, or similar role Strong organizational skills and attention to detail Excellent written and verbal communication skills Proficiency in Microsoft Office Suite, Google Suite and general knowledge of web-based applications Professional demeanor with a proactive, solution-oriented mindset Ability to work independently while supporting cross-functional teams Experience in a growing or dynamic company environment is a plus Benefits Competitive hourly wage, performance bonus, and incentive stock options (ISOs) Health, dental, vision, life, and disability insurance 401k retirement plan with company match Health savings account (HSA) available with company contribution Flexible spending accounts (FSAs) Paid vacation and holidays Ongoing training and professional development opportunities Join us! Join the Kinetic team and drive the adoption of ADAS calibration solutions that enhance vehicle safety and reduce administrative friction for customers. If you are passionate about making a positive impact in the automotive industry, we want to hear from you! We offer competitive compensation, comprehensive benefits, and regular career-growth opportunities. If you meet the qualifications for this position and would like to join our team, please submit your resume for consideration.

Responsibilities

The Office Administrative Associate manages daily office operations, including supply inventory, scheduling, and onboarding logistics. They also support leadership and internal teams by coordinating events and identifying opportunities to improve office efficiency.