CHART YOUR JOURNEY AT SECRETARIAT

From a collaborative culture to teammates who will always be by your side, find a career that will grow with you. Deliver your impact at Secretariat.

QUALIFICATIONS

• Associate or bachelor’s degree (or actively pursuing) preferred, but flexible based on experience.
• Preferred one (1) or more years previous experience in an office management related role
• Must be able to lift 30lbs
• Experience shipping with FedEx, UPS, etc. must be able to create international labels for various office locations and clients.
• Excellent organizational skills and attention to detail
• Must be adaptable and flexible to change as well as a team player who demonstrates integrity and professionalism
• Previous experience of office support
• One or more years of customer service experience is a plus
• Must be authorized to work in US without need for sponsorship in the future
• Must be willing to come into office 5x per week, with typical working hours being 12pm to 4pm, but with occasional flexibility.
• Authorized to work in th US with no need for sponsorship in the future

TECHNOLOGY SKILLS

• Advanced Proficiency in Microsoft Office, specifically in MS Excel, MS Word, and MS PowerPoint and DocuSign
• Proficient in the use of online conference tools such as Zoom, Microsoft Teams, WebEx, or Others.
• Ability to rapidly learn and adapt to new technologies and online tools/platforms.

We are seeking an Office Administrative Coordinator to work in our Atlanta office. This is a part-time role working 20 hours per week in the afternoons.

• Implements and maintains procedures/administrative processes.
• Ordering office supplies for the Atlanta office.
• Opening packages received in office and distributing/putting away.
• Opens and distributes inbound mail received in Atlanta.
• Marketing department event and shipping support.
• Liaising with corporate Accounting as necessary.
• Manages company swag inventory and assist with orders.
• Responsible for creating all shipping labels for outgoing packages from the Atlanta office and ensuring packages are shipped out on time, including taking packages directly to FedEx store.
• Other Operations related errands as needed, including local drives to outside vendors.
• Responsible for office kitchens and upkeep.
• Answering company’s mainline phone and directing calls respectively.
• Communication with building management and office service requests.
• Ensure office compliance with health, safety & security protocols.
• Manages event inventory and organization within the office.
• Plans and coordinates office/teambuilding events.
• Assist Corporate IT as necessary including shipment of hardware to employees and workstation set up in office.
• Assists as needed with corporate recruiting events.