JOB SUMMARY

The Department of Natural Resources is currently hiring three Office and Administrative Specialist Senior positions.
These three positions support administrative needs for three Ecological & Water Resources Sections: Inventory Monitoring and Analysis (IMA), Ecosystem Management and Protection (EMP), or Conservation Assistance and Regulation (CAR). Each role provides tailored administrative support to one of these sections.
These positions provide procedural, fiscal, administrative, and programmatic support to staff in the designated section. Duties include but are not limited to responding to a wide range of inquiries; scheduling meetings; implementing and refining administrative procedures; routing documents and managing and maintaining record-keeping systems and assisting with data entry; event and conference planning and ordering/tracking goods and services and other financial processes. These positions have a critical role in ensuring that all administrative operations are carried out efficiently, consistently, and in accordance with established division and agency-level policies and protocols.
All three positions are located in St Paul. Two of these positions report out of the DNR’s Central Office location (500 Lafayette Road). The third position reports out of the River Bend Office (325 Randolph Avenue).
This position may be eligible to telework on a part-time basis which is subject to change. If approved, the employee would be required to complete an annual telework agreement.

MINIMUM QUALIFICATIONS

• Data entry skills sufficient to create database records and update entries in a timely manner.
• Knowledge of communications sufficient to explain the reasons for transactions and procedures, rules, and regulations so that others understand the information they are being given.
• Skill in developing and implementing administrative and program policies, procedures, and service standards in cooperation with management.
• Skill in customer service sufficient to effectively communicate, listen to, and elicit information with tact and diplomacy.
• Knowledge of standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, and protect files.
• Skill in setting work priorities, arranging staff coverage to meet workload needs, and initiating new work assignments.

PREFERRED QUALIFICATIONS

• Three years of professional experience in a full-time office and administration position.
• One year of clerical experience performing accounts receivable functions in a business/finance/accounting setting.
• One year of experience supporting senior executive or program team calendars, scheduling, correspondence, and daily operations.
• Post-secondary education in business, finance, or communications.
• One year of experience supporting administrative functions in local, state or federal government.

ADDITIONAL REQUIREMENTS

This position requires an unrestricted Class D Driver’s license with a clear driving record.
Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

• Conflict of Interest Review
• Criminal History Check
• Education Verification
• Employment Reference / Records Check
• License / Certification Verification

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.