Office Administrator (12 months contract) at Boston Scientific Corporation Malaysia

, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

12 Jan, 26

Salary

0.0

Posted On

14 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendaring Support, Travel Arrangements, Concur Support, Business Presentations, Logistic Arrangement, Project Management, Research, Confidentiality, Communication Skills, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Interpersonal Skills, Judgment, Multitasking

Industry

Medical Equipment Manufacturing

Description

1. Administrative Support Provide calendaring support to the assigned Vice President(s) Provide travel arrangements support to the assigned Vice President(s) and Directors Provide Concur support (expense claim) to the assigned Vice President(s) Assist in the preparation of business presentations and materials, collating of data, and consolidating of reports from the region Manage/ assist in the logistic arrangement of regional meetings, training, and workshops - hotel, transportation, visa application, etc. Co-ordinate and assist in accommodation/ airport transfers/ meals for meetings/ workshops Provide support for Overseas Seminars and Conferences. Assist in setting up prior to the start and the clearance post-meeting/ workshop May be responsible for various components of project assignments. Include developing and adhering to timetables, securing vendor estimates, and ensuring vendor quality. Overseeing the execution of project deliverables. May conduct research, compile and analyze information for reports in order to make decisions or recommendation Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner; provides guidance to peers as necessary regarding proprietary information Support other ad-hoc duties as assigned by the Office Manager Assist in the administration of new hires - requisition of laptop, security passes, workstation and conducting the orientation of the office premise Develops documents and administer procedures. Provides guidance to and may train others on those procedures Prepares the monthly duty roster Coordinates office management activities (e.g. Fire warden, renovation etc.) Assist in the planning of internal events (e.g. Townhalls, Kick-off meetings, President's Club, etc.) Assist in the planning of community engagement events (e.g. Caring Week, STEM, Season of Giving, etc.) Preferably a Degree in any discipline At least 5 years of progressive experience in a similar role with a large, complex multi-national company Fluency in English is required; other language skills are a plus Excellent communication skills, both verbal and written Proficiency in Microsoft Excel, Word, and PowerPoint Highly organised, detail-oriented, and works with a high degree of accuracy Action and results-oriented and able to deal with multiple relationships effectively A good team player with strong interpersonal skills Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner; provides guidance to peers as necessary regarding proprietary information Able to demonstrate good judgment and is self-motivated Ability to multitask and meet changing deadlines

Responsibilities

The Office Administrator will provide comprehensive administrative support to Vice Presidents and Directors, including managing calendars, travel arrangements, and expense claims. Additionally, the role involves coordinating meetings, preparing presentations, and assisting with various project assignments.