JOB SUMMARY

We are seeking a highly organised and detail-oriented Office Administrator to assist management and the wider team. The ideal candidate will possess strong administrative skills and have a solid background in office management. This role is essential for ensuring the smooth operation of our office, providing support to staff, and maintaining efficient administrative processes.

SKILLS

• Previous office experience is essential, with a focus on administrative roles. if you have worked in a care/nursing home environment, that would be beneficial but it’s not essential
• Proficient computer skills, including typing speed and accuracy
• Attention to detail in data entry and clerical work
• Produce work to a high standard, with minimal errors, an eye for detail and accuracy is an absolute must, as is an ability to work to tight deadlines
• Strong organisational skills to manage multiple tasks effectively
• Excellent phone etiquette and interpersonal communication skills
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint)
• Great communication both written and verbal – and be able to liaise with people at all levels, including staff, visitors, and service users.
  Benefits:
  Outstanding career progression.
  Comprehensive induction program.
  Opportunity to progress and complete NVQ qualifications.
  Time: 9am-3pm, 3 days a week (Days to be discussed at interview)
  Job Type: Part-time
  Pay: Up to £12.21 per hour
  Expected hours: 18 – 30 per week

Ability to commute/relocate:

• Sutton Coldfield B76 1HL: reliably commute or plan to relocate before starting work (preferred)

Experience:

• Office: 1 year (preferred)

Language:

• English (required)

Work Location: In perso

• Manage daily office operations, ensuring a welcoming and efficient environment
• Meeting and greeting visitors to the home
• Handle incoming calls and correspondence with professionalism and courtesy
• Maintain accurate records and files, including data entry and clerical tasks
• Assist in the preparation of reports and documents using Microsoft Office
• Processing invoices on a weekly basis, checking supplier statements and raising queries as necessary
• Organise meetings, appointments, and travel arrangements for staff as required
• Taking minutes of meetings (including investigation and disciplinary meetings)
• Handling sales enquiries
• Sending out sales invoices to local authorities
• Support the team with various administrative tasks to enhance productivity
• Maintaining staff records and carrying out pre-employment checks
• Management of cash and ledger books including balancing spend and requesting top ups