Office Administrator at Aecom USA

Rockhampton, Queensland, Australia -

Full Time

Start Date

Immediate

Expiry Date

12 Feb, 26

Salary

0.0

Posted On

14 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Experience, Project Documentation, Contract Administration, Invoicing Requirements, Project Finance Systems, Timesheets, Cost Management, Effective Cost Control, Event Assistance, Logistics, Office Supplies, Communication Skills, Organization, Microsoft Office Suite, Excel Skills, Finance Background

Industry

Civil Engineering

Description

Company Description “Personal and professional development is a life-long pursuit. This is a place for the intellectually curious—those with an innovative mindset, an entrepreneurial spirit, and a desire to get things done. We believe that building knowledge, sharing ideas, and teaching others are essential to career growth." Come grow with us. Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. Partner with our business leaders locally and throughout Australia and New Zealand and operate in a core team across the region, working with a variety of stakeholders and contribute towards key deliverables. No matter where you are in your career, there's a path for you here at AECOM. Everyone belongs at AECOM We’re committed to diversity, equity, inclusion, and belonging - because great ideas come from diverse perspectives. AECOM is proud to be a Fortune 500 Most Admired Company, a WGEA Employer of Choice for Gender Equality, #Work180 Equitable Workplace Awards 2025 Winner and an AWEI Bronze Tier LGBTQ+ Inclusive Employer. Job Description How you’ll make a difference Involves managing a portion of operations and monitoring the majority of PMO tasks alongside administrative responsibilities such project documentation, and contract administration. Understanding of invoicing requirements, project finance systems, and assisting managers with timesheets, as well as knowledge of cost management and effective cost control for project financials. Facilitate administrative support, including assisting with events, catering, meeting rooms, logistics, office supplies, and building and equipment compliance. Provide a warm welcome to clients and visitors, and oversee IT equipment shipments, couriers, and vehicle bookings. Qualifications The qualities that help you thrive The following qualifications and experience are highly desired, but if you don’t tick all the boxes, you could still be a perfect fit for this role. Please apply, all applications will be considered. Should be able to prioritize effectively, maintain a clear task list, and manage multiple competing demands. Have strong administrative experience and the ability to quickly learn PMO-related processes and systems (e.g., SAP and Primavera), along with solid knowledge of Microsoft Office Suite and strong Excel skills. A background in finance would be highly advantageous, particularly in supporting the financial and commercial aspects of projects Demonstrate strong communication skills, be approachable, and maintain organization under pressure. Additional Information Why you’ll love working with us Reward and recognition programme and long service awards Purchase up to 6 weeks additional annual leave per year Wellness benefits including 24/7 confidential EAP support, $200 annual wellness subsidy, discounted gym membership, mental health classes Continuous learning and growth - lunch and learns, professional development courses, financial study assistance, 5 days paid study leave, global career opportunities Ready to push the limits of what’s possible? We welcome applications from individuals of all backgrounds, including those with disabilities, additional health or mental health needs, and/or neurodiverse conditions. If you require any adjustments during the hiring process, please let us know. Applications are reviewed as they come in, and the role may close earlier than expected, so if this opportunity sounds like you, we encourage you to apply as soon as possible. Learn more about life at AECOM: LinkedIn, Facebook , Instagram, X, YouTube - explore our AECOM voices, employee stories, latest projects, and much more! AECOM acknowledges the Traditional Owners and Custodians of the lands on which we, our clients and our communities live and work around Australia. We pay our respects to their cultures and to their Elders — past, present, and emerging. We are committed to connecting to Country in our work through meaningful engagement with First Nations peoples and businesses. Find out more about our Australian Reconciliation Action Plan here: https://aecom.com/au/our-vision-for-reconciliation/. About AECOM AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $16.1 billion in fiscal year 2024. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM. Freedom to Grow in a World of Opportunity You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too. Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

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Responsibilities

Manage a portion of operations and monitor PMO tasks alongside administrative responsibilities. Provide administrative support including event assistance, logistics, and compliance oversight.