Aeon Youth Services offers contracted, in-home care options for various child protection and care agencies throughout the province. We represent hope to our clients, their families and communities.
Please check out our website for more information:
https://www.aeonyouthservices.com/
Industry: Social Services
Job Type: Full-time (Monday to Friday 8:30am to 4:30pm / 37.5 hours per week)

COMPANY DESCRIPTION

Aeon is a dynamic organization that provides care through a relationship-centric model. We work with our youth, our employees, our partners and our community to increase cultural awareness, community involvement, and develop healthy and meaningful connections with all involved. Aeon aims to support through appropriate cultural experiences, continuing education, and forward-thinking training.

JOB DESCRIPTION

We are seeking an Office Administrator who wants to help us expand and improve. We are growing quickly and require bright and compassionate people; the Office Admin will report to the Project Manager, to ensure high levels of organizational effectiveness for all administrative duties.

YOUR EXPERIENCE

We are seeking a standout individual who can provide the following:

• Diploma or degree in Office Management, Business Administration, or related field and/or Certificate as a Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) required.
• A minimum of 1 year of Administrative Assistant experience.
• Excellent verbal and written communication skills, interpersonal skills, and an ethical mindset.
• Ability to handle confidential information with discretion and professionalism.
• Strong organizational and time-management skills.

• Ability to multitask in a fast-paced environment.

  Only prospective employees will be contacted

The Office Admin will ensure the following business activities take place effectively to an appropriate level of depth and quality:

• Coordinate and manage work schedule (scheduling) for Support Workers.
• Manage day-to-day office operations, including the front desk, company email, and general inquiries.
• Coordinate daily meetings and manage the meeting minutes.
• Liaise with Aeon’s vendors.
• Collect and log data into the Aeon Youth Services database and maintain a file system.
• Bookkeeping tasks, including invoicing, processing payments, and maintaining financial records.
• Manage office supplies and track inventory.
• Assist in HR (People Operations) Functions.
• Perform other duties and tasks as may be assigned from time to time.
• Provide administrative support to both staff and clients.