Office Administrator at Affordable Air & Heat

Cape Coral, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

25 May, 26

Salary

22.0

Posted On

24 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Tasks, Clerical Tasks, Customer Service, Scheduling Support, Phone Etiquette, Coordination, Cash Handling, Reporting, Invoicing, Payment Processing, Accounts Receivable, Accounts Payable, Permit Acquisition, Attention To Detail, Organizational Skills, Multitasking

Industry

Construction

Description

Description Affordable Air & Heat is a trusted local HVAC and plumbing company with more than two decades of experience delivering top-quality service to our community. We are hiring an experienced Office Administrator to join our team. This is a great opportunity to get in with a fast growing business where everyone on the team is valued. As an Office Administrator, you will be responsible for contributing to the overall success of the business. This position plays a vital role in keeping our office operations running smoothly by handling a variety of administrative and clerical tasks, customer service, and scheduling support. Benefits include: 100% paid insurance premiums on medical, dental, and vision 401k & Roth 401k plans with up to a 4% company match 100% paid long-term disability insurance Paid life insurance plan 2 floating holidays 6 paid holidays Vacation pay Paid weekly Responsibilities Include: Answer incoming phone calls; respond to customer inquiries Assist in coordinating service appointments Follow up calls on estimates left with customers Prepare cash deposits and print checks Prepare weekly reports and monthly statements Receive, review, and input customer billing information into work orders Prepare and issue accurate customer invoices based on complete work orders Assist in processing payments, tracking receivables, and tracking payables Acquire necessary permits for scheduled projects Other duties as assigned Requirements 2+ years of experience in an administrative role, preferably in a trades or construction environment Attention to detail Strong organizational and multitasking skills Excellent verbal and written communication Excellent customer services skills Proficient in Microsoft Office (Word, Excel, Outlook) and office equipment Familiarity with scheduling or field service software (e.g., ServiceTitan, Jobber, or similar) a plus Valid Notary Public commission in the State of Florida, or willingness to obtain upon hire.

Responsibilities

The Office Administrator will maintain smooth office operations by managing various administrative and clerical tasks, providing customer service, and offering scheduling support for the HVAC and plumbing company. Key duties include managing phone calls, coordinating service appointments, preparing financial documents like deposits and invoices, and tracking receivables and payables.