DESCRIPTION

Alternative Heat specialises in the design, supply, and installation of a wide range of Off-site Prefabricated solutions for the commercial M&E sectors throughout Ireland and UK. Through continuous investment within our teams, and our facilities, we have grown strongly over the years and established ourselves as a leader within the offsite pre-fabrication industry throughout Ireland and the UK.
Due to continued growth, we are looking to integrate a Office Administrator to manage the day to day administration activities of an engineering office for a manufacturing company, to include tendering administration, reception, document control, meeting minutes and booking travel. This post is a permanent contract and offers an amazing opportunity for a candidate who wants to gain experience within a progressive and dynamic company.

SKILLS, KNOWLEDGE AND EXPERTISE

• Proven experience in office management or administrative role, preferably in the engineering or construction industry.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong attention to detail and accuracy in work.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Excellent communication and interpersonal skills, with the ability to interact professionally with a diverse range of stakeholders.
• Ability to work independently with minimal supervision, as well as collaboratively within a team environment.
• Flexibility to adapt to changing priorities and deadlines.
• Eligibility to work in Ireland.

• Manage general office day to day activities such as reception, deliveries and welcoming of clients.
• Assist in the preparation of reports, presentations and other formal documents.
• Liaise with Document Control and wider teams to assist in the set-up of incoming enquiries.
• Process operational documentation daily from various departments, including uploading & downloading drawings / documents and printing distribution.
• Maintain accurate document record logs of drawings and documents issued by all parties at each stage of a project.
• Carry out detailed drawing markups identifying project scope to be included/excluded in AH tenders (Please note training will be provided for this task and previous experience is not necessary).
• Ensuring office stationary, kitchen and consumables are maintained in supply at all times.
• Assist in maintaining company Client Relationship Management system (CRM).
• Support marketing team with website updates, LinkedIn announcements and other marketing material.
• Help coordinate sales & marketing events and client appointments.
• Attend meetings, noting and recording minutes of key discussions and decisions made.
• Produce, co-ordinate and circulate agendas, minutes and other documentation from meetings and circulate to relevant team members.
• Any other tasks that from time to time management may deem necessary to carry out the office administrator role.