Office Administrator

at  Amdaris

We fuse together exceptional talent who deliver outstanding software solutions. Our approach has helped us grow 60% in 2021, 94% in 2022, while in 2023 we joined forces with Insight, a Fortune 500 company and a leading solutions and systems integrator. With exciting growth plans and cutting-edge projects, there has never been a better time to join our incredible team.

OFFICE ADMINISTRATOR REQUIREMENTS:

• Excellent people skills and influencing ability
• Natural flair for ensuring that administrative processes are completed with diligence and professionalism
• Ability to work under pressure with conflicting deadlines
• Analytical skills and attention to detail
• Ability of working effectively as part of teams based in UK, Europe, UAE and KSA
• Good written and verbal communication skills
• Be able to coordinate with other departments
• Forward thinking with a ‘can do’ approach
• Previous experience working as an office manager/administrator/EA/PA
• Highly organised
• Strong cultural fit with a rapidly growing tech business
• Team player
• Prepared to travel between Dubai, Saudi Arabia and Abu Dhabi with the potential of further travel required to other Gulf Co-operation Council countries.
• Advanced skills in all Microsoft programmes, especially Word and Outlook.

OFFICE ADMINISTRATOR RESPONSIBILITIES:

We are looking for an Office Administrator to support a variety of administrative and Office management tasks. The successful candidate will be well-organised, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalised and timely support to the executive team and wider offices.

KEY RESPONSIBILITIES:

• Manage the Middle East office spaces, including but not limited to; repairs and maintenance, insurance policies and renewals, liaise with cleaning contractors and the escalation of issues
• Support expansion of new offices
• Work with People team to support the recruitment, onboarding and employee lifecycles
• Purchasing of IT equipment, stationary, refreshments, general supplies
• Health and Safety compliance in; fire, covid-19 and accident reporting
• Organisation of management meetings, minute taking and distribution
• Arrange international and detailed travel plans for Leadership team travelling for client’s and company events, coordination of itineraries, and agendas
• Perform reception duties such as answering phones where necessary
• Liaise with clients and business guests
• Organise company events
• Solve simple IT problems and collaborate with the IT department when necessary
• Maintain a strong working relationship with other relevant departments, including Centre Directors, Sales and HR
• Maintain all relevant company platforms and support data governance for sales department
• Prepare and deliver monthly reports
  You may be required to undertake other duties from time to time as we may reasonably require.