Chester Race Company are proud to present an exciting opportunity for an individual to join the Executive team as an Office Administrator and Executive Assistant on a permanent contract, based in the heart of Chester. If you are a highly organised and dynamic person with a high attention to detail, this is the perfect role for you.

• Collate documents, book meetings, track deadlines, and circulate action points for the quarterly business reviews.
• Manage company mailouts, including drafting and coordinating communications.
• Send invitations and race day packs on behalf of the company.
• Support project teams and workgroups with ad-hoc requests and project management assistance.
• Assist with organising company presentations for staff and stakeholders.
• Provide executive support to racecourse committees at Bangor-on-Dee and Chester.
• Provide executive support to the COO and GCD through calendar & diary management.
• Handle expense reporting as required and book travel and accommodation arrangements.
• Oversee meeting room availability, bookings, setup and breakdown.
• Order office supplies and maintain appropriate stock levels.
• Ensure the smooth running of the kitchen area including coordinating lunch orders and collection.
• Liaise with the HQ Reception Team regarding greeting visitors, distributing post, and ad-hoc requests (e.g. flowers or gifts for staff).
• Report maintenance issues to internal teams or CWAC, ensuring timely resolution.
• Liaise with the cleaning contractor to maintain office cleanliness and standards.

The successful office administrator and executive assistant support will have the following:

• Previous experience working in a office environment or administrative role
• Desirable experience in a similar executive assistant or office manager role
• Excellent written and verbal communication skills, with the ability to interact with senior stakeholders, staff, and external partners.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
• Ability to handle sensitive information and maintain a high level of confidentiality.
• Basic experience in supporting or organizing events and meetings, including logistical coordination.
• Ability to work effectively under pressure, prioritise tasks, and meet tight deadlines.
• Strong ability to manage multiple priorities and deadlines with a high level of efficiency and attention to detail.