Office Administrator and Executive Assistant Support

at  Chester Race Company

Chester Race Company are proud to present an exciting opportunity for an individual to join the Executive team as an Office Administrator and Executive Assistant on a permanent contract, based in the heart of Chester. If you are a highly organised and dynamic person with a high attention to detail, this is the perfect role for you.

• Collate documents, book meetings, track deadlines, and circulate action points for the quarterly business reviews.
• Manage company mailouts, including drafting and coordinating communications.
• Send invitations and race day packs on behalf of the company.
• Support project teams and workgroups with ad-hoc requests and project management assistance.
• Assist with organising company presentations for staff and stakeholders.
• Provide executive support to racecourse committees at Bangor-on-Dee and Chester.
• Provide executive support to the COO and GCD through calendar & diary management.
• Handle expense reporting as required and book travel and accommodation arrangements.
• Oversee meeting room availability, bookings, setup and breakdown.
• Order office supplies and maintain appropriate stock levels.
• Ensure the smooth running of the kitchen area including coordinating lunch orders and collection.
• Liaise with the HQ Reception Team regarding greeting visitors, distributing post, and ad-hoc requests (e.g. flowers or gifts for staff).
• Report maintenance issues to internal teams or CWAC, ensuring timely resolution.
• Liaise with the cleaning contractor to maintain office cleanliness and standards.

The successful office administrator and executive assistant support will have the following:

• Previous experience working in a office environment or administrative role
• Desirable experience in a similar executive assistant or office manager role
• Excellent written and verbal communication skills, with the ability to interact with senior stakeholders, staff, and external partners.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
• Ability to handle sensitive information and maintain a high level of confidentiality.
• Basic experience in supporting or organizing events and meetings, including logistical coordination.
• Ability to work effectively under pressure, prioritise tasks, and meet tight deadlines.
• Strong ability to manage multiple priorities and deadlines with a high level of efficiency and attention to detail.