Office Administrator and Executive Assistant

at  Unilux CRFC

OFFICE ADMINISTRATOR AND EXECUTIVE ASSISTANT

Unilux has designed and manufactured HVAC solutions for high-rise residential properties for 53 years. Our products are installed in over a million condominiums, apartments, hotels, and seniors homes across North America. Unilux CRFC is a division focused on servicing and replacing the aged fan coil equipment in the thousands of residential buildings over 20 years old. We have a company culture centered on trust, ownership, and autonomy and we embrace diversity and encourage new ideas. Every other week we celebrate team and individual accomplishments. If you want a company that invests in your development, and in return expects the best from you, we would love to have you onboard.
We are looking for a mid-level Office Administrator and assistant to the General Manager. This role’s primary responsibly will be to ensure the day to day administration of our office runs seamlessly. You will be the face and voice to the external community. Your enthusiasm and cheer with set the tone for our in-office culture. The secondary responsibility will be to assist the General Manager and CEO.

Compensation and benefits:

• Competitive salary
• Medical and dental benefits after 90-day probation period
• Two weeks annual paid vacation
• RRSP match after 1-year

REQUIREMENTS:

• Proficient in Microsoft Office tools such as Outlook, Excel, Teams, Power Point, and OneDrive
• 2 years or more of administration or business experience, or a related field
• Degree in business, administration, or a related field
• Excellent oral and written communication skills
• Experience in the condominium industry, HVAC, construction or a similar field is an asset
• Multi-tasking and time-management skills with the ability to prioritize tasks

Hours and Location:

• Office located at 3055 Lenworth Dr, Mississauga
• 8am start time
• Monday to Friday

• Maintaining and organizing general office files and policies, with a specific focus on digital storage.
• Ensuring all office supplies are in-stock and ordering as needed.
• Welcoming visitors and directing them to the relevant personnel.
• Answering phone calls, responding to emails, scheduling, preparing documents, and making meeting preparations.
• Assisting accounting with minor duties such as employee monthly expenses.
• Assisting the general manager and CEO with various tasks such as creating reports, tender documents submission, scheduling meetings, sales and marketing, and email correspondence.
• Assisting with special projects such as project signups and installation tracking, and event organizing.
• Maintaining the warranty database.
• Onboarding and offboarding new employees.
• Maintaining company RRSP and benefits plan.
• Owning relationship with IT provider to ensure there are no IT outages.